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Power Platform Community / Forums / Power Automate / Sharepoint permissions
Power Automate
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Sharepoint permissions

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Posted on by 2
Hello everyone,
 
I am building a flow for sharepoint requests and I ran into a problem.
 
Need flow to remove access from requester and give him / her read-only access. 
What I do is I break inheritance and then grant access again and that works like a charm, tried both with HTTP request and sharepoint connectors.
Stop sharing an item and then grant access.
I also want approvers to have access to the item permanently so they can see all requests, but it does not work on approver.
 
All my tests show that as soon as I change those settings, I can provide access to both requester and approver.
 
 
Is there a way to work around this to give access to approver ?
Note: I cannot remove this option as users might post sensitive information and I don't want anyone else seeing that.
Would appreciate any kind of help.
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  • Suggested answer
    SudeepGhatakNZ Profile Picture
    14,394 Most Valuable Professional on at
    Sharepoint permissions
    Hi,
     
    To simplify permissions management, avoid using Item Level Settings in SharePoint since you are already using flow to manage access. So
    - Consider setting SharePoint permissions back to their default state. This allows the flow to handle permissions dynamically, without extra restrictions from Item Level Settings.
    - Create a SharePoint group specifically for approvers. Grant this group the necessary access to items when they are created.
    - Use the flow to break inheritance on the item’s permissions.
        - Assign read-only access to the requester.
        - Add the approver group with the required access level.
     
  • AM-16122009-0 Profile Picture
    2 on at
    Sharepoint permissions
    Hello SudeepGhatakNZ,
     
    Thank you for your reply.
    The approvers are the managers in the system. Therefore I cannot create a group out of them.
    Also, each manager has to only see their subordinate requests, not all.
     
     

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