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Sharing PowerApps to External Users

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Hi all!

I'm currently building apps for Company A who has their own SharePoint environment and PowerApps licenses.

We plan to share the apps with Company B users, who have SharePoint but do not have PowerApps licenses. If Company B were to acquire licenses, would their users then be able to use the apps created by Company A? Assume that both companies get the same type of PowerApps licenses.

Thank you!!

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LuisTalavera 45 on at

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Re: Sharing PowerApps to External Users

Hi @Anonymous,,

Next, I leave you the following URLs in which the ways of licensing PowerApps for external users and also how to associate these users with your tenant are detailed.

discharge ----> https://powerapps.microsoft.com/en-us/blog/new-licensing-options-for-powerapps-and-flow/
add user external your tenant ---->https://powerusers.microsoft.com/t5/Video-Gallery/Share-PowerApps-With-Guest-External-Users/td-p/348400?utm_source=t.co&utm_medium=referral

Regards,

Sincerely,
Luis Talavera

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Community Power Pla... on at

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Re: Sharing PowerApps to External Users

Hi @LuisTalavera,

Thanks for the reply! I had some follow up questions.

In the video, they assign the external users licenses that are owned internally.

If the external user has a license that already includes a licesnse to PowerApps (like Office 365 Business Essentials), would that allow them to use the PowerApp or does the license have to be from the environment the app is in?

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LuisTalavera 45 on at

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Re: Sharing PowerApps to External Users

Hi @Anonymous

from my point of view, if the user has office 365 and in his tenant he already has a license that he needs to use powerapps, he will take that license at the time of authentication and will be able to use the functionalities he needs, however, in case Users do not have office365 or do not have the necessary license, you should assign the license you require on your portal.

Regards,

Sincerely,
Luis Talavera

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v-xida-msft on at

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Re: Sharing PowerApps to External Users

Hi @Anonymous ,

Currently, within PowerApps, there is no direct way to share an app to external users outside your Org (There is no direct way to share an app from one tenant to another one).

As an alternative solution, you could consider add these users from Company B as Guest users within Company A Azure Active Direcroty tenant. Then you could share app from Company A tenant to these Guest users (from Company B).

More details about sharing an app with Guest users, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/share-app#share-with-guests

Best regards,

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Community Power Pla... on at

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Re: Sharing PowerApps to External Users

Hi Kris (@v-xida-msft),

Thanks for the response!

EDIT: The situation did change a bit, Company B does have licenses but they are PowerApps for US Government

In my case, the guest user has the PowerApps for US Government Office 365 license that Company B provides them. Do licenses carry over from one Company to another? And in this case, is the US Government version of PowerApps compatible with the regular one?

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lpetty 6 on at

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Re: Sharing PowerApps to External Users

thanks Luis...very helpful. i thought only option was PowerPortal

@LuisTalavera wrote:
Hi @Anonymous,,

Next, I leave you the following URLs in which the ways of licensing PowerApps for external users and also how to associate these users with your tenant are detailed.

discharge ----> https://powerapps.microsoft.com/en-us/blog/new-licensing-options-for-powerapps-and-flow/
add user external your tenant ---->https://powerusers.microsoft.com/t5/Video-Gallery/Share-PowerApps-With-Guest-External-Users/td-p/348400?utm_source=t.co&utm_medium=referral

Regards,

Sincerely,
Luis Talavera

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BrentITSS 14 on at

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Re: Sharing PowerApps to External Users

Ok - so I managed to get the issue here. There was a flow which included Exchange (an email as part of a flow) - once removing the flow and the part of the flow pertaining to Exchange/Outlook - then external user was able to login in fine.

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gizmo5555 23 on at

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Re: Sharing PowerApps to External Users

@v-xida-msft

Hey,

This works fine, however, I am concerned about the licensing for guest users.

When I add a guest user to Azure AD, I need to assign "Microsoft Power Apps Plan 2 Trial" license so the user can access my PowerApp. My question is: when does this license expire? When I looked in O365 portal, it says that this is a Free license and that it never expires. Is this correct, or will the external user lose access to my app after 30/90 days?

Thank you,
Tom.

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