web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / When there is an item ...
Power Automate
Answered

When there is an item added to a SharePoint list, an email is sent to the person assigned

(0) ShareShare
ReportReport
Posted on by 5

Hello all, 

 

I am wanting to create a flow that does the following. I have a SharePoint list called Actions, this list is basically a check list of items for employees. Currently they have to go into the list and filter for their name in the AssignedTo column. There is also a column that I have made to autofill with their email address. I would like a flow that sends a summary email once a week with the action items assigned to employees.

 

Any ideas?

Categories:
  • Verified answer
    v-yuazh-msft Profile Picture
    Microsoft Employee on at

    Hi @ICC_alyssa,

     

    What is the type of the AssignedTo column in your sharepoint list?

    Do you want to send an email to the AssignedTo person when an item is created in the list, or do you want to send a summary email once a week with the action items assigned to employees?

     

    If you want to send a summary email once a week with the action items assigned to employees, I have made a test on my side to create a AssignedTo column with Person type,the sharepoint list as below:

    Capture.PNG

     

     

    You could refer to screenshot below to create the flow:

    Capture.PNG

    Capture.PNG

     

    The expression in the Compose as below:

    union(variables('AssignedToArray'),variables('AssignedToArray'))

    The expression in the Filter Array as below:

    @equals(item()?['AssignedTo']?['Email'], items('Apply_to_each_2'))

    The Title expression in the Create Html table as below:

    item()?['Title']

     

    The AssignedToEmail expression in the Create Html table as below:

    item()?['AssignedTo']?['Email']

     

    The flow would run successfully as below:

    Capture.PNG

     

    Each AssignedTo would recieve an email with the related items, and the user Test2 would recieve the email as below:

    Capture.PNG

     

    Best regards,

    Alice

     

  • ICC_alyssa Profile Picture
    5 on at

    Thank you! This is exactly what I needed. Happy Holidays!

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Winners!

Congratulations to our community stars!

Kudos to our 2025 Community Spotlight Honorees

Expanding mentorship, skilling, and AI innovation

Leaderboard > Power Automate

#1
Mohsin Ali Profile Picture

Mohsin Ali 424

#2
11manish Profile Picture

11manish 328 Super User 2026 Season 2

#3
M Bilal Khan Profile Picture

M Bilal Khan 274

Last 30 days Overall leaderboard