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Control visibility of fields according to choice field

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Posted on by mkosh

I have a form that needs to go through 6 levels of approval. I think I can create a sequential Flow workflow to trigger on item create that triggers an approval workflow and updates a choice field with the level of approval. How do I set the visible property of the fields related to each level of approval according to the state of the workflow? My choice field has the values hiring manager, supervisor, finance, VP, Resources, HR. Any help would be greatly appreciated.

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Drrickryp Super User 2024 Season 1 on at

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Hi @mkosh,
Is your data source a Sharepoint list and is your choice field a Dropdown control?
mkosh 22 on at

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Yes, forgot to mention that!
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Drrickryp Super User 2024 Season 1 on at

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Hi @mkosh,

Since you have several possible choices, (rather than a binary), i would use the Switch() function on the DisplayMode property of each card you want to dynamically make editable on the form. (You could do the same with the Visibility property instead). I would set the DisplayMode as follows: Switch(Dropdown1.Selected.Value, "manager", DisplayMode.Edit, "supervisor", DisplayMode.Edit, DisplayMode.View).// If the default display mode of the form was View, this would make a particular card and the control inside of it editable only for managers and supervisors. For more details on the Switch() function see: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-if. If you wanted to use it to hide the card for everyone except managers and supervisors, the Visible property of the card would be: Switch(Dropdown1.Selected.Value, "manager",true, "supervisor", true,false).
mkosh 22 on at

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Thank you so much - worked perfectly 🙂