Configure 'Sent By' when sending Approval Tasks

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Posted on by lancea1

I have a simple SharePoint List which users use to input requests for approvals and I am using the Start and Wait for an Approval action to send approvals to their Managers and so far is working great.

However, in the Approval Tasks list in Teams / Power Automate, the tasks are being shown as sent by me "AL", since I am the one who created and published the Flow:

So for example, "JO" is the employee that requests for an approval, "AL" will still be the one shown under Sent By when the Manager tries to approve the task via Teams / Power Automate.

I tried to configure this by setting the "Requestor" field under Advanced Options for the Start and Wait for an Approval action:

However, the above Requestor field does nothing as far as I can see. Is there a way to configure the action so that Sent By is whoever made the request?

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Pstork1 68,271 Most Valuable Professional on at

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Re: Configure 'Sent By' when sending Approval Tasks

flows that use automated trigger like When an item is modified run in the context of the maker. So the maker will be the one shown as sending the approval. There is no way to change that. Flows that run from a manual trigger, like for a selected item, run in the context of the user who selected the item. Those approvals will come from that person. starting a flow from Power apps or manually from the flow app will do the same thing. That is the only way to get the approvals to show as coming from that person.

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