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Flow to rename files based on an excel spreadsheet

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Posted on by Wilson1981_

Hi all I am looking for some help in creating this one. I have all my attachments saving to a onedrive directory. Once they are in the directory my AI model goes over them and extracts details :-

Order number

customer number

customer name

purchase order

These are copied into a spreadsheet.

I want to create a flow to rename the files based on the entries in the spreadsheet and then move to another directory based on the file name

any ideas

thanks in advance

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Wilson1981_ 19 on at

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Re: Flow to rename files based on an excel spreadsheet

Hi Ferran

I have managed to get it to work, I have removed the compose function.

as you can see from the attached flow I was going about it slightly wrong

thank you for all your help on this
fchopo 7,972 Super User 2025 Season 1 on at

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Re: Flow to rename files based on an excel spreadsheet

Hi @Wilson1981_

You have to write the expression inside the expression field, not as a string:

Hope it helps!

Ferran
Wilson1981_ 19 on at

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Re: Flow to rename files based on an excel spreadsheet

Hi Ferran

Thanks for the help so far, i tried what you suggested and got the below error

The file id '/drives/b!RD417gNtGEeorMEn_7p0mQq2AhOZRX5Cufy3Oz9blylreIEqkfGkSo9En9jNknuD/root:/Cosworth/Attachments/0009008849_866_SO_4533471.pdf' is not valid.

Here is the flow i have put together on this

Have i missed something obvious on this

Thanks

Will
fchopo 7,972 Super User 2025 Season 1 on at

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Re: Flow to rename files based on an excel spreadsheet

Hello @Wilson1981_

You can get the path of the onedrive folder using the following expression:

last(split(triggerOutputs()?['headers']['x-ms-file-path'],'root:/'))

So you would have something like this (be careful with the "/"):

Hope it helps!

Ferran
Wilson1981_ 19 on at

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Re: Flow to rename files based on an excel spreadsheet

Hi Ferran

Thanks for the help on this ,y flow looks like this

But when I run it it gives me this error

The destination '/drives/b!RD417gNtGEeorMEn_7p0mQq2AhOZRX5Cufy3Oz9blylreIEqkfGkSo9En9jNknuD/root:/Cosworth/Attachments/0009008849_866_SO_453347.pdf' cannot be a file.

I thought it would just overwrite this or do i need to change it to the folder location

thanks in advance

Will
fchopo 7,972 Super User 2025 Season 1 on at

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Re: Flow to rename files based on an excel spreadsheet

Hello @Wilson1981_

On what depends the directory name where you want to move the file? Have a look at this example:

The steps are:

1) List all files in OneDrive

2) For each element, chech if it's a file

3) If it's a file, pass its content to AI Builder

4) Use the output of the previous step to define the file name (compose action).

5) Move or rename the file to the desired location and with the specified file name.

Hope it helps!

Ferran