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Help with checkboxes in a gallery.

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Posted on by CassandraW

Is it possible to update a checkbox value in a gallery based on another field's info. For example, I have a dropdown with the values "Active" and "Inactive". It's default is based an IF statement, and that works fine. There are 5 of these types of dropdowns, Compensation, Work Location, Leave, Terms, and Status.

I also have a gallery with checkboxes, and their values correspond to the names of each of the 5 dropdowns. What I'm trying to get happen is to get the individual check boxes to be marked only if the corresponding dropdown is marked as active.

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Building Power Apps

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StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

Set the Default Property of the Compensation Check box to

CompensationDropDown.Selected.Value = "active"

Like you have set all other Checkboxs

Thanks,
Stalin - Learn To Illuminate
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

In this example, the check box is checked when Priority = "Critical"
CassandraW 6 on at

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Hi Stalin,
Thanks for your quick reply! I'm using a gallery with a checkbox inserted, so setting it to be active on the one dropdown will affect all of the checkboxes. I'm trying to compile the IF statement that will check the appropriate checkbox based on the 5 dropdown statuses of Active or inactive.
Sadly enough, I figured out how to do this before but have forgotten the syntax.
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

Is each checkbox related to each dropdown?

Here are samples to combine multiple conditions (s)
CompensationDropDown.Selected.Value = "active" && Dropdown2.Selected.Value = "New"

CompensationDropDown.Selected.Value = "active" || Dropdown2.Selected.Value = "New" OR CompensationDropDown.Selected.Value = "active" || (Condition 1 && Condition 2)

Dropdown1.Selected.Value in ["Value1", "Value2..."]
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

When do you want to check/tick the checkbox for work location? If it depends on only one dropdown then
WorklocationDropdown.Selected.Value="active"

we can combine with multiple other values like

WorklocationDropdown.Selected.Value="active" && StatusDropdown.Selected.Value="new"

Thanks,
Stalin - Learn To Illuminate
CassandraW 6 on at

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Each of the five checkboxes has a dropdown that correlates to it. So there's a drop down for work location, and a check box in the gallery called Work Location. When the drop down is set to active for work location, then just work location should be checked. So far everything I've tried checks all of the boxes instead of just the check box that matches a specific dropdown.
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

Not sure what I'm missing since this is straightforward.
I assume you have 5 checkboxes and 5 dropdowns for each row on the gallery. Condition applies to all the rows based on a specific row/item data

Is this setup is correct?

Set the default property of the checkbox to
WorkLocationDropdown.Selected.Value="Active"
CassandraW 6 on at

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My apologies for the confusion. The dropdowns are outside of the gallery, in a form. I was pulled in to the project near the end of it's conception so I'm trying to work with the setup the initial creator has.
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

The same formula goes to form as well

Please share what is not working or any error or current code you tried, so that we can find the root cause.

Thanks,
Stalin - Learn To Illuminate
StalinPonnusamy Super User 2024 Season 1 on at

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Hi @CassandraW

Please let us know if anything needs on your post. We can help with this.

Please mark the post as Solved If I have answered your question.
Please give it a Thumbs Up if you find the suggestion helpful

Thanks,
Stalin - Learn To Illuminate