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Power Platform Community / Forums / Power Automate / Documenting Approvals
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Documenting Approvals

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Posted on by Eric6 118

Hi,

 

I built a flow to approve certain documents in our company. There's a chain of successive approvers.

 

In case of audit, how can I prove that the documents were duly approved? The flow run itself is saved only for 30 days...

 

I would normally have archived the approval email, but with the approval flow only the request generates and email, but the response does not.

 

Has anyone come across this basic requirement, or do you anyway know a solution?

 

Best regards,

Eric

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  • ScottShearer Profile Picture
    ScottShearer 25,331 Most Valuable Professional on at

    @Eric6 

    You might want to write to another SharePoint list from Flow every time action is taken on the approval - at every step.  The SharePoint list can act as a type of audit log where you can capture the details.

    Flow approvals rely on CDS.  Another option might be to periodically dump all approval related transaction from CDS.

     

     

  • Eric6 Profile Picture
    Eric6 118 on at

    Thanks @ScottShearer 

     

    I already have a log of actions in a list, with name and date of approval, but it is not as convincing as an actual email coming from the account of the relevant manager.

     

    I think the option of CDS looks better, though I have not experience with it. Will it be possible to prove that the action was originated from the relevant manager's account?

     

    Best regards,

    Eric

  • ScottShearer Profile Picture
    ScottShearer 25,331 Most Valuable Professional on at

    @Eric6 

    @Pstork1 can you provide some insight?

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