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Power Platform Community / Forums / Power Automate / Outlook tasks to planner
Power Automate
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Outlook tasks to planner

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Is ther a way, to fully link Outlook tasks to Planner? I currently manage multiple projects, for multiple people, in Outlook. 

I currently create tasks, then assigned them to vaious employees, who update them as they go. Fields used in Outlook:

Categories
Subject

Company

Assigned to

Status

% Complete

Start Date

Due Date

Date Completed

 

I want to link these, so when I create a task in Outlook, it creates in Planner. Also, after I assign a task in Outlook, and a user updates any of the fields above, it will also update in Planner. I would also like planner updates to sync to outlook. Could somebody help me with this? 

 

 

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  • Verified answer
    v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @Bobo ,

     

    Do you want to sync tasks between Outlook tasks and Planner?

     

    Currently, Flow doesn’t have a trigger for When a task is modified, so I’m afraid that it might be not possible to update a planner task when an Outlook task is updated.

    There is a similar request at here, please vote the idea at here:

    https://powerusers.microsoft.com/t5/Flow-Ideas/Trigger-Outlook-Tasks-When-Task-Was-Updated-Completed/idi-p/80138?advanced=false&collapse_discussion=true&filter=location&location=idea-board:FlowIdeas&q=outlook%20task%20update&search_type=thread

     

    Further, fields such as Categories, Company, Date Completed are not available for Planner tasks. Please vote the similar request at here:

    https://powerusers.microsoft.com/t5/Flow-Ideas/Allow-description-label-assignee-when-creating-tasks-in-planner/idi-p/66075?collapse_discussion=true&filter=location&location=idea-board:FlowIdeas&q=planner%20tasks%20more%20fields&search_type=thread

     

    Best regards,

    Mabel

     

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