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Is it possible to dynamically add users to a web role?

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Posted on by dehmos27

I have a scenario where I want to automatically give users access to specific sections of content in the Portal if they entire a one-time code in a form. Is it
possible to let users dynamically add themselves to a web role by redeeming a code? I figure this may necessitate some kind of Power Automate flow but don’t even know if this is possible.

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v-siky-msft Microsoft Employee on at

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Hi @dehmos27 ,

Unfortunately, we couldn't do it in Power Automate at present. Because the relationship between Contact and WebRole is N:N and there is no way to establish many-to-many relationships in the Flow.

However, you can have a workaround by creating the out of box workflows.

1. Add a custom Text field in Contact entity to store codes

2. Create a workflow, starts when the record is created and the code field is changed.

3. Add a Check Condition step, add some validation mechanisms to newly created code fields

4. Add Portal - Assign Web Role step, choose the web role you want to assign when the condition meets.

assign the web roleCheck Condition

Hope this helps.

Sik
dehmos27 54 on at

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This seems like it will be a great fit. I’ll give this a whirl and let you know what I come up with.

In the meantime, will this allow users to redeem multiple codes that give them access to multiple web roles as needed?
v-siky-msft Microsoft Employee on at

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Hi @dehmos27 ,

Yes, Contact and Web Role entity are many to many relationship, so the contact can be assigned with multiple web roles.

My suggestion is to create another workflow to verify another code and assign anther web role.

Just follow the above logic and steps, add another Code Field in Contact entity, and create workflow to assign another web role.

These workflows can be triggered at the same time if all validations are met.

Hope this helps.

Sik
Newbie150 70 on at

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Has this capability been added to Power Automate Flow? If so, does anyone have a solution to automatically add a web role to a portal user upon the creation of a new contact?
Thank you!
ragavanrajan 7,044 Most Valuable Professional on at

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Hi @Newbie150

This is the closed thread. Please create a new thread. Thanks for your understanding.