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Power Automate - Building Flows
Answered

When Email Arrives Flow Issue with Distribution List

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Posted on by 41

I'm working on a simple automatic reply flow which, when an email arrives to a helpdesk distribution list (we'll call it helpdesk@blah.com), a service account (hdesk@blah.com) which is a member in that distribution list will reply with different emails depending on the person who has emailed (external, internal, job title, etc) and the time of day that the email was received (on-hours and off-hours). The problem is, the "When Email Arrives" trigger doesn't seem to be firing when someone emails "helpdesk@blah.com", even though an email is arriving in hdesk@blah.com's inbox. Is there anything that can be done? Or am I missing something huge? I tried putting the helpdesk@blah.com in the To or CC field of the trigger, but that didn't work either.

 

(Clarification edit: I am setting these flows up on the hdesk@blah.com account. The flow works on emails sent directly to hdesk@blah.com, but not when emails are sent to helpdesk@blah.com)

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  • ChristianAbata Profile Picture
    8,949 Most Valuable Professional on at
    Re: When Email Arrives Flow Issue with Distribution List

    hi @CameronWilliams  please try to see if you are receiving emails with no attach.

    no.PNG

     

    if is ok, this kind of errors are normally solved quickly, if not please consider to open a support MS case

  • CameronWilliams Profile Picture
    41 on at
    Re: When Email Arrives Flow Issue with Distribution List

    It is set to "No" in my Flow by default. However, as I stated in my original post, it is still picking up emails sent directly to hdesk@blah.com, but not to helpdesk@blah.com, the distribution list that hdesk@blah.com is part of. The flow should still trigger when the email arrives in hdesk@blah.com's inbox, regardless of whether it is sent to helpdesk@blah.com or hdesk@blah.com.

  • Verified answer
    v-alzhan-msft Profile Picture
    on at
    Re: When Email Arrives Flow Issue with Distribution List

    Hi @CameronWilliams ,

     

    I have made a test on my side and the issue is confirmed on my side.

    The trigger "When a new email arrives" on a user account wouldn't trigger when a new email arrives on the distribution email address when the user is a member in the distribution email address.

    The function to trigger the flow for a new email arrives in the distribution email address of a user is not supported in Microsoft flow currently, if you want the function to be supported in Microsoft flow,please submit an idea to Flow Ideas Forum:

    https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

     

    Best regards,

    Alice       

     

    Community Support Team _ Alice Zhang
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • CameronWilliams Profile Picture
    41 on at
    Re: When Email Arrives Flow Issue with Distribution List

    I clicked the link you provided me and it says I don't have permission to post there. @v-alzhan-msft 

  • v-alzhan-msft Profile Picture
    on at
    Re: When Email Arrives Flow Issue with Distribution List

    Hi @CameronWilliams ,

     

    Would you please share a screenshot of it?

     

    Best regards,

    Alice       

     

    Community Support Team _ Alice Zhang
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • CameronWilliams Profile Picture
    41 on at
    Re: When Email Arrives Flow Issue with Distribution List

    @v-alzhan-msft chrome_2Fs0DV1tID.png

  • v-alzhan-msft Profile Picture
    on at
    Re: When Email Arrives Flow Issue with Distribution List

    Hi @CameronWilliams ,

     

    Please take a try with this one again:

    https://powerusers.microsoft.com/t5/Power-Automate-Ideas/idb-p/MPAIdeas

     

     

    Best regards,

    Alice       

     

    Community Support Team _ Alice Zhang
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • CameronWilliams Profile Picture
    41 on at
    Re: When Email Arrives Flow Issue with Distribution List

    Thank you, I've posted about this here: https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Trigger-When-a-New-Email-is-arrives-to-a-Distribution-List-you/idi-p/520715#M20356

    I will mark your answer as the solution, but I genuinely hope this idea is considered given the number of use cases it can employ. @v-alzhan-msft 

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