Need guidance please - When a new item is created with conditions.

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Posted on by DaKapakahi

Greetings -

New to MS Flow so please bear with me. I was able to create a Training Class Request approval flow and the approval seems to work but I would like to include some conditions but lost on how to do so.

Conditions:

When item is created, flow to check requested date to see if calendar value = 5 (max # of students). If so, send rejection email. If not, proceed with approval.
Send approval to user approving class request but include list of current attendees
Once approved, I would like the flow to send approval and inser the new attendee to the SharePoint calendar and automatically send an email to the requestee and insert a reminder in the requestee's Outlook.

How do I go about inserting these conditions to the flow? Please help. I tried searching and watching Youtube videos and couldn't find anything that comes close.

Any assistance provided is greatly appreciated.

Thank you!

Dakapakahi

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yashag2255 24,695 Super User 2024 Season 1 on at

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Re: Need guidance please - When a new item is created with conditions.

Hi, Could you share some more details/ screenshot on the flow that you have already built so that we may better assist you with this?

To answer your questions,
1. Are you using sharepoint for the items? If yes, you could create another get sharepoint list action from flow and in the query add a filter to get the requested date and compare it in the subsequent actions. Based on this you can create the next action - "Approval"/ "Email with Options"
2. You can modify the body of the email/ approval email to include the data from sharepoint.
3. You can create an action based on pt.2 (wait for an approval) and once that arrives you can trigger the next actions of sending an email and creating the sharepoint item.

Thanks,

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