Answered

Create Flow from SharePoint list with multiple selection fields

(0) Share

Report

Posted on by Community Power Pla... Microsoft Employee

I have a SharePoint list with the following mandatory fields where multiple selections/values are allowed:

Field 1 - Name of Recipient(s) - This is a person field
Field 2 - Manager of Receipient(s) - This is a person field
Field 3 - Values Demonstrated - This is a choice field (checkboxes)

I need to create a Flow when a new item is submitted that sends an email to the people in Field 1 with the people selected in Field 2 cc'd in. The selections in Field 3 need to be in the body of the email.

Each time I try to do this, it puts the 'Send an Email' action into an 'Apply to Each' control, which results in multiple emails being sent, however I only need/want one email to be sent per submission.

If I amend the fields to only allow one selection, then this works perfectly.

Is it possible to do this with multiple values? Any help would be greatly appreciated.

For reference I have attached a screenshot of the current config of the flow.

Categories:

Building flows

All responses (3)

Answers (2)

Sort by

Verified answer

RobElliott 10,539 Super User 2026 Season 2 on at

Like
a
(3)

Report
Copy link

Link copied!

Hi @Sam12, have a look at the flow below which will just send 1 email with the values selected (in my example they are A and C):

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.
Verified answer

v-bacao-msft Microsoft Employee on at

Like
a
(1)

Report
Copy link

Link copied!

Hi @Sam12 ,

Basically, the method provided by @RobElliott has solved your problem.

It should be noted that if you integrate email address, it is recommended to set the variable type to String and add a semicolon at the end of the Value.

Also if you need choice values separated by commas, please consider using Join action.

Best Regards,
Community Power Pla... Microsoft Employee on at

Like
a
(0)

Report
Copy link

Link copied!

Mate I would shout you a beer if I could. I've spent so many hours going through so many articles and videos to be able to find a way to remove the trailing separator after appending the values to a string. I figured it would need an array function but your response is the first I could find that demonstrated it.