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Licensing Question for 50,000+ External Users

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Posted on by Community Power Pla... Microsoft Employee

My organization is looking to build a canvas app to provide to customers on a subscription basis. There is the potential for over 50,000 non-tenant users needing to have access to the app. From a licensing and administration perspective, would this mean we’d have to purchase 50,000 per apps licenses and assign them to each guest, or is there a better/more affordable way?

As an add-on, can Per Apps licenses be assigned to an Azure AD group and still cover external access?

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Pstork1 69,665 Most Valuable Professional on at

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External users must have a license, but it can be either a license you provide them or one they already have through their own Microsoft 365 tenant. So if you assume all your external users don't have an existing license then you would need to provide 50,000 per app licenses at a retail cost of $10 per app per month per user.
Community Power Pla... Microsoft Employee on at

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@Pstork1, thanks for the response. To be clear, in the event that the users are covered by Power Apps for Office 365 licenses via E3/E5 or F3 licensing in their own tenants, would this mean I could share with all 50,000 and not need to provision licenses in my tenant? Assuming, of course, only 365-compatible connectors are used (e.g., SharePoint)?
Pstork1 69,665 Most Valuable Professional on at

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Yes, you would still need to provision AAD accounts for them as external users, but you would not need to assign them a Power Apps license as long as they have one in their own tenant. Take a look at the following:

https://powerapps.microsoft.com/en-us/blog/share-canvas-apps-with-guests-in-your-organization/