PowerApps Licensing

(0) Share

Report

Posted on by PS

Hi Team

I have a scenario and need to understand the licensing implications.

Scenario: PowerApps is set up at the reception of my office. User licensed for it is the receptionist.

Visitors/Guests walk-in to the office and submit their details via PowerApps. PowerApp is not shared to these guests/visitors.

Is this violating any licensing guidelines?

Categories:

Governance & administering

All responses (9)

Answers (1)

Sort by

Pstork1 69,665 Most Valuable Professional on at

Like
a
(1)

Report
Copy link

Link copied!

Assuming the receptionist is the one doing the input, No you aren't violating any licensing. But if you set it up as a Kiosk using the receptionists login, then I think you are violating the terms of the license. Because in that case the guests/visitors are the ones actually using the product even though they aren't logging in to do it.
PS 27 on at

Like
a
(0)

Report
Copy link

Link copied!

Hi There

Thanks for replying!
Is there any document I can read about this, just for confirmation?
v-monli-msft Microsoft Employee on at

Like
a
(0)

Report
Copy link

Link copied!

Hi @prashantshukla ,

About current licensing information, please refer to:

https://powerapps.microsoft.com/en-us/pricing/

For information about licensing changes coming to PowerApps and Microsoft Flow in October 2019, see:https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq

Regards,

Mona
PS 27 on at

Like
a
(0)

Report
Copy link

Link copied!

Hi @v-monli-msft

Thanks for the response.
But I have already read through the links and it doesn’t provide any information regarding my question.
As per the Powerapps partner website what I am asking is not violating licensing at all because there are similar solutions showcased there. https://powerapps.microsoft.com/en-us/partner-showcase/spadeworx-software-services-visitor-registration-app/
But I just wanted to be sure.
It would be great if you can provide a reply specific to my query.
PS 27 on at

Like
a
(0)

Report
Copy link

Link copied!

@Pstork1
Can you please look at the link I provided in my previous comment.
Verified answer

Pstork1 69,665 Most Valuable Professional on at

Like
a
(0)

Report
Copy link

Link copied!

I see that there are people selling this kind of option and I know it can be done technically. But as I already said, that means the visitors are using PowerApps. If they are using PowerApps then based on what I read in the licensing guide they need to be licensed.
PS 27 on at

Like
a
(0)

Report
Copy link

Link copied!

Thanks @Pstork1
And sorry for the delay in accepting.
Londeman 2 on at

Like
a
(0)

Report
Copy link

Link copied!

Hi team,

We need help, soon!

Please advice about the issue stated below:

The customer is building 2 Powerapp Canvas Apps to be used by their consultants in the field. These PowerApps are developed on a Dev environment, tested on a Acceptance and deployed to Prod. These two Powerapps retrieve and save data to Dynamics 365.

Currently, the “Dynamics 365” connector is used to access Dynamics 365. Each user using these apps (and other functionality) will have the following license assigned:

Office 365 E1:

Microsoft Kaizala Pro

Whiteboard (Plan 1)

Insights by MyAnalytics

Office Mobile Apps for Office 365

To-Do (Plan 1)

Microsoft Forms (Plan E1)

Microsoft Stream for O365 E1 SKU

Microsoft StaffHub

Flow for Office 365

PowerApps for Office 365

Microsoft Teams

Office for the web

Microsoft Planner

Sway

Yammer Enterprise

Skype for Business Online (Plan 2)

Exchange Online (Plan 1)

Dynamics 365 for Team Members:

Dynamics 365 for Talent Team members

Dynamics 365 for Retail Team members

Dynamics 365 for Talent - Onboard Experience

Dynamics 365 for Talent - Attract Experience Team Member

Flow for Dynamics 365

PowerApps for Dynamics 365

Dynamics_365_for_Operations_Team_members

SharePoint Online (Plan 2)

Office for the web

Project Online Essentials

Dynamics 365 for Team Members

As the statement in the Microsoft Blog stating “We recommend that customers migrate their applications with existing connections to the Common Data Service. This includes applications that use the Dynamics 365 connector.” and the latest Power Apps and Flow licensing guide (December 2019) we would like to migrate using the “Common Data Service” in the future.

Question: when migrating from “Dynamics 365” connector to the “Common Data Service” will the above licenses still work for our purpose? Table Appendix 😧 Dynamics 365 and Office 365 licenses that include Power Apps and Power Automate seems to suggest so but would like to be sure before moving there.
Pstork1 69,665 Most Valuable Professional on at

Like
a
(0)

Report
Copy link

Link copied!

Unless you are accessing one of the restricted Dynamics Entities you should be fine with the Dynamics licenses for Flow and Power Apps. Here's the cross reference list for restricted entities that require specific Dyanmics 365 licenses. Its a bit out of date but should still cover what you need to know.

https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/data-platform-restricted-entities