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Sharepoint list button to open attachment

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Posted on by Ramon3

hello guys, I would like to know if it is possible to create a button in the Sharepoint list to open the PDF document that is attached, uin the same way we created a button to trigger a flow, I would like to open this attachment.

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eric-cheng 5,171 on at

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Hi @Ramon3 ,

Power Automate flows is designed to run in the backend as workflows and as such, is not designed to open files on the front end. With that said, there are a few workarounds:

* Create a hyperlink or rich text field in your list which Power Automate can populate with the URL of the attachments when a list item is updated/modified. That way, you can click on the links directly to open the attachments.
* Customize your SharePoint list with PowerApps and utilise the Launch() function to open the PDF with the URL passed by a Power Automate flow.
* Use cloud flow to trigger an attended PAD flow. This can be done but would be extremely inefficient and slow.

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Ramon3 22 on at

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hello thanks for the feedback, i saw something similar using JSON column formatting, where you can edit or delete the selected item, and i decided to try applying this to open the pdf file that is attached to this item, do you believe this is not possible?
eric-cheng 5,171 on at

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Hi @Ramon3 ,

Sure, the JSON view formatting is another way to style your view but I am not sure whether by itself it would be sufficient. A brief look online suggests the Attachment column returns a boolean 1 or 0 rather than the URL itself. You would still need the flow to write the URL of the attachments to the column.

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