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True/False toggle to update sharepoint list with current date?

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Posted on by J0hn

Hello All,

Is it possible to have a toggle switch that once toggled to true updates the list item on sharepoint? If so how can this be accomplished?

Thanks for your help,

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Building Power Apps

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RandyHayes 76,299 Super User 2024 Season 1 on at

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@J0hn

You can go about it a few ways and I'm not entirely sure of your scenario.

But, in general, you can put a formula on the OnCheck action of the toggle and then:

UpdateIf(yourList, criteria, {someRecord})

I hope this is helpful for you.
J0hn 72 on at

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Thanks @RandyHayes Basically I have a powerapps form that is tied to a sharepoint list with simple yes/no toggles to answer questions. When the user toggles the switch to Yes i want to update the excel sheet with the current date that the toggle was toggles to Yes. The way I am think of it in my head would be If(sharepoint list, item=true then update the excel sheet table 1 , cell with today's date.

I have also tried doing this in power automate but I can only update the row and now just the specific cell I have added a couple screenshots perhaps that will better show what I am trying to do.
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v-qiaqi@microsoft.com Microsoft Employee on at

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Hi@J0hn,

Based on the issue that you mentioned, do you want to update the 'Date Last Submit' corresponding to the Month every time the Toggle is switched to yes?

Could you please share a bit more about the scenario?

I have a test on my side, please take a try as below:

Set the OnCheck property of each Toggle as below:

If( DataCardValue6.Value = true, Patch( Table1, LookUp( Table1, Month = DataCardValue8.Text ), {Date: Now()} ) )

Note: DataCardValue6 represents the Toggle corresponding to the certain question column in your SP list.

DataCardValue8 represents the TextInput corresponding to the Month column in your SP list.

Hope it could help.

Regards,

Qi
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RandyHayes 76,299 Super User 2024 Season 1 on at

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@J0hn

So it is an Excel file you want to update? You originally mentioned that you had a SharePoint list that you wanted to update. Can you clarify which you are doing?

Your lists both show months on them. I assume that is the relationship between the two is significant.

You have the month shown on the top of your screen image. That would be relevant. How is that populate? What is the Text property of that label?

Essentially what you are looking for will be this, on the OnCheck action of your checkbox:

UpdateIf(yourList, Month=yourlabelformula , {NameofTheColumnToWrite: Now()})

I would also recommend this in your OnUncheck:

UpdateIf(yourList, Month=yourlabelformula , {NameofTheColumnToWrite: Blank()})

This will reset the Excel value if the person unchecks the toggle.
J0hn 72 on at

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@v-qiaqi-msft
Hello Qi,

Thank you for your help I think we are almost there but I am receiving an error that the record isnt there even though it ? I have taken a screenshot of the formula and the error below.
v-qiaqi@microsoft.com Microsoft Employee on at

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Hi@J0hn,

Could you please check if you have connected the Excel table to your app?

In my scenario, I connected both my SP list and my Excel table to my app.

Based on the screenshot you provided, I think the key is the connection, please connect the Excel table to your app.

Hope it helps.

Regards,

Qi
J0hn 72 on at

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Thanks for your help in the end this is what my formula looked like:

If(DataCardValue3.Value=true,Patch(Table1,LookUp(Table1,Month=DataCardValue2.Text),{'Mo. Defibrillator Inspect. Cpl.':Now()}))