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Automate: Move emails from specific email addresses to specific folders/subfolders in outlook web

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Posted on by Community Power Pla... Microsoft Employee

Hei we have a common mail at company and also having many folders and subfolders (more then 100) that belongs to all the employees working in our company. When we receive the email in inbox, We move manually that email to the person folder email belongs to. How can i automate this process using power automate? Is that possible?

We were using rules in outlook web but it stop working when it exeed the limit of 100 rules.***

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Shuvam-rpa 897 Super User 2024 Season 1 on at

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@Anonymous i have created one test flow, kindly check below screenshot it might help you.

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Community Power Pla... Microsoft Employee on at

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@Shuvam-rpa Hi, Thank you for helping me:) Do i have to create cases for each folder/emailaddress?
Shuvam-rpa 897 Super User 2024 Season 1 on at

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@Anonymous Yes my friend
Shuvam-rpa 897 Super User 2024 Season 1 on at

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@Anonymous If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search.
Community Power Pla... Microsoft Employee on at

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I tried but its not working
Shuvam-rpa 897 Super User 2024 Season 1 on at

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@Anonymous error ?
VictorIvanidze 13,083 on at

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Hi @Shuvam-rpa,
sorry, but your suggestion is just non-professional. 100 branches for 100 folders, really? Bad joke.

Hi @Anonymous,
create a list that contains the pairs (sender address - target folder) as a first step.
Your flow will work with this list.
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Hi @VictorIvanidze Is it possible to share screenshot og video? then it will be easy for me to understand.
VictorIvanidze 13,083 on at

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https://www.youtube.com/watch?v=inRfh8-klwk
Shuvam-rpa 897 Super User 2024 Season 1 on at

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@Anonymous Sorry for the solution with switch case, I didn't consider the use case with many user, so i have created a new solution for you without any switch case. Please check below screenshot as a reference.

Output

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!