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Change approval in sharepoint list

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Posted on by pedacokorilo

Hi,

in our company we have sharepoint list for our accounting department and they insert our all invoices here using form. After they create a new invoice there start a flow with approval. It is all works fine, but i have a problem if they make some mistake (for exaplme they insert wrong approver for mistake or choose wrong department in that form) so approver didnt apporve that and they need to delete that item and create a new one with correct inserts. After they insert correct data i can resubmit that flow but it is send with same data like first time so that solution didnt help us. Is there any solution to resend that flow with new data? I can make at form (powerapp form) another button to make new flow with new insert (correct) data? Thanks

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annajhaveri 8,531 Most Valuable Professional on at

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Re: Change approval in sharepoint list

@pedacokorilo how are you getting the data in the flow? Is it stored in SharePoint column or you are using input in the from the flow trigger?

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pedacokorilo 86 on at

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Re: Change approval in sharepoint list

Hi @annajhaveri

thanks for answer. Flow get data from column in sharepoint list. There is about 10 columns (due date, sum, vendor, first and second approver, department, original scan of invoice in attachment, etc...). Insert that data using form and saved in columns in sharepoint list

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annajhaveri 8,531 Most Valuable Professional on at

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Re: Change approval in sharepoint list

@pedacokorilo thanks for details, so you mentioned that flow is not taking the latest values, so i assume that the data is getting updated in flow and then the flow is triggered? Is it triggered by user manually or does it have automate trigger, please let me know what is the trigger of the flow, also if you could share screenshot of the flow, that would be helpful.

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pedacokorilo 86 on at

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Re: Change approval in sharepoint list

@annajhaveri hi, trigger is atumatically when create a new item, so that send flow and one of approvers cancel it bcs of some data are wrong. So they insert correct data (for example the change department) and after they change i manually resend (resubmit) that flow again but that flow already load data from the first send so after i resubmit there are the same old data (in example case the same department like in first flow) - so they have to delete thar item in sp list and create the new one. So i imagined some button (or something else) which resubmit the flow with new changed data in column. Thanks

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annajhaveri 8,531 Most Valuable Professional on at

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Re: Change approval in sharepoint list

@pedacokorilo when you use resubmit, the trigger will use the data from that specific flow instance, if you want to use resubmit and get latest data of the item, i would suggest that you add Get Item action in the flow after the trigger, then use data from Get Item action in the rest of the flow, instead of using data from trigger.

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pedacokorilo 86 on at

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Re: Change approval in sharepoint list

@annajhaveri thanks for answer, but can you be more specific how to do that? I nee to make another flow for that? For me there will be best solution to make a button to create a new flow with new changet data.
Also i m not sure if i understand your instructions. If you want i can post here my flow for that case.

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annajhaveri 8,531 Most Valuable Professional on at

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Re: Change approval in sharepoint list

@pedacokorilo sorry for not giving clear steps, see below screenshot for sample flow

Here the trigger is "When an item is created". Then i have added "Get item" action which uses ID value from trigger. Then in Compose action to get value of column from the item, i am using dynamic content from Get Item, so that i get the latest value from the item.

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