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Send only one email based on multiple rows

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Posted on by naokichia

Hi I am trying to build a flow with a condition that will send email if the condition is met.

However, my SP list has multiple rows and I need it to send the email only after checking all rows and all rows met the condition stated.

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VictorIvanidze 12,851 on at

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Re: Send only one email based on multiple rows

Could you show your flow?

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naokichia 16 on at

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Re: Send only one email based on multiple rows

Hi @VictorIvanidze this is my flow, but currently it is sending multiple emails, I like it to send only one mail once it scans the whole list.

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v-LilyW-msft on at

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Re: Send only one email based on multiple rows

Hi @naokichia

Do you want to filter out items whose value of column 'PO Ship-...' is equal to 'Chaiwan - Hong Kong' and whose value of column 'Purch’s P...' is empty and then send them in an email?

What data type are your two columns in sharepoint?

Assume I have a list like this.

I set up a flow, you can take a try with the following screenshots.

Add Filter array action and switch to advanced mode by clicking 'Edit in advanced mode'.

@and(equals(item()?['POShip_x002d_route'], 'Chaiwan - Hong Kong'),equals(item()?['Purchs'], null))

Note: Where 'POShip_x002d_route' and 'Purchs' are the internal names of column 'PO Ship-route' and column 'Purch's' respectively.

You can find column internal name via List settings -> Click on the column name -> It’s at the end of the URL on the Edit column page, after ‘Field=’.

Add Select action and configure it.(The name placed in item() is the internal name of the column.)

Save and test the flow.

After flow runs, items that meet the filter conditions will be filtered out and send an email.

Hope the content above may help you.

Best Regards

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