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Scheduled Cloud flow with alternating Times based on the Week

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Posted on by Niromas

Hi,

I am trying to build a scheduled Flow to activate my OOO message. The thing is my shift alternates between 8-16:30 and 9:30 to 18:00 every week.

Currently I am using two flows both set to trigger every second week.

I am wondering if I can somehow use only one flow. Maybe with the custom Frequency feature but I couldnt find anything that works.

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Building flows

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Pstork1 68,678 Most Valuable Professional on at

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Re: Scheduled Cloud flow with alternating Times based on the Week

In this particular case I think using two flows is your only choice. The other option I have used with some clients is to isolate the triggers in separate flows and then have the trigger flows call a child flow. In your case that would actually mean 3 flows. The advantage would be that two of the flows would just be the recurrence trigger and an action to launch the 3rd flow. So maintaining the main flow can all be done in one place.

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Niromas 12 on at

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Re: Scheduled Cloud flow with alternating Times based on the Week

Feared as much, but thought I'd ask anyway.

Thank you anyways 🙂

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David_MA 12,908 Super User 2025 Season 2 on at

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Re: Scheduled Cloud flow with alternating Times based on the Week

I might have something for you. Since weeks are either odd or even numbered, and your schedule recurs every other week, one of them is always on an odd week and the other is even. You can use the following expression to tell if the current date is an odd or even numbered week:

if(equals(mod(add(div(dayOfYear(utcNow()),7),1),2),0),'Even','Odd')

Running this today would return odd, because it is the 19th week of the year. Depending on when you run the flow, you may need to adjust utc(Now() to add days so you get the correct week you want to set your OOO notification.

You can then use the output of the above expression in a Switch so the flow branches to send the correct message for that week.

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Niromas 12 on at

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Re: Scheduled Cloud flow with alternating Times based on the Week

Definetly gonna try that thank you

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David_MA 12,908 Super User 2025 Season 2 on at

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Re: Scheduled Cloud flow with alternating Times based on the Week

This is a breakdown of what the above expression does:

dayOfYear(utcNow()): This function gets the current day of the year.

div(dayOfYear(utcNow()), 7): This expression divides the current day of the year by 7 to get the current week number.

add(div(dayOfYear(utcNow()), 7), 1): This expression adds 1 to the current week number to ensure that the first week of the year is considered week 1, not week 0.

mod(add(div(dayOfYear(utcNow()), 7), 1), 2): This expression calculates the remainder of dividing the adjusted week number by 2, which will be 0 for even weeks and 1 for odd weeks.

equals(mod(add(div(dayOfYear(utcNow()), 7), 1), 2),0): This expression uses the equals function to check if the remainder is equal to 0, which indicates an even week. If it is, the expression returns 'Even'. If it is not, the expression returns 'Odd'.

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