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Update field based on choice in SharePoint list

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Posted on by hhg222

Hi, I have a list with 10 choices (categories) in dropdown. Based on the choice I would like to update the 'Assigned to' field to the person responsible for the category. I would like the 'assigned to' field to not show on the form, just capture it for flow/email purposes.

Case:

If user selects Dog (category) assigned to = jane.doe@microsoft.com

Thanks

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Building Power Apps

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CarlosFigueira Microsoft Employee on at

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You can update the card that is mapped to the 'Assigned To' field to have its 'Update' property reflect the logic that you want, and then hide it (so that the user can't change it). To do that, first you'll need to select the card and unlock it (in the Advanced view of the right-side pane), then set its Update property to something along the lines of:

Switch( DataCardValue11.Selected.Value, "Dog", "jane.doe@microsoft.com", "Cat", "john.roe@microsoft.com", "Mouse", "joan.poe@microsoft.com")

Where 'DataCardValue11' is the name of the dropdown control that has the categories. Once you have this ready, you can hide the card by setting its Visible property to false.
RusselThomas 4,014 on at

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Hi hhg222,
[Edit: Carlos too quick for me, but glad to see we think alike 🙂 Kudos to him]

Assuming you're assigning the person responsible for the dropdown category manually, you can add the Assigned field and edit the card properties (not the control inside the card, the card itself) as follows;

Update: property
Switch(Dropdown.Selected.Value, "dog", "jane.doe@microsoft.com",
"cat","someone.else@microsoft.com", "no-owner-default@microsoft.com")
Visible: property
false
Hope this helps,

RT
hhg222 8 on at

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This is exactly what I hope to accomplish - thanks for the help after many hours of googling!

When I change the update field I receive the following error "The property expects Record values, but this rule produces incompatible Text values"

Any ideas?
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v-micsh-msft Microsoft Employee on at

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The message means you are working with a lookup field (record type).

See this thread for more details.

Then the switch should be modified as below:

Switch(Dropdown.Selected.Value, "dog", { Claims:"i:0#.f|membership|jane.doe@microsoft.com", Department:"", DisplayName:"Jane's User Name", Email:"jane.doe@microsoft.com", JobTitle:"", Picture:""}, "cat", {Claims:"i:0#.f|membership|someone.else@microsoft.com", Department:"", DisplayName:"someone's User Name", Email:"someone.else@microsoft.com", JobTitle:"", Picture:""}, {Claims:"i:0#.f|membership|no-owner-default@microsoft.com", Department:"", DisplayName:"No-owner-default's User Name", Email:"no-owner-default@microsoft.com", JobTitle:"", Picture:""} )

Regards,

Michael
hhg222 8 on at

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This is excellent thank you!