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Autotmate 'next due' to organisations Outlook calendar from Microsoft List

Posted on 29 Nov 2024 18:07:41 by

Hello,

Something I have looked far and wide for, but unfortunately, not been able to find a working solution to date. I am a very basic user with very little knowledge on Power Automate.
For my organisation, I have created a list to keep on top of maintenance related to the premises. things like annual safety tests, systems servicing etc. As well as that, any contracts the organisation have (length of contract, expiry date etc.)

 

In my list I have the following columns:

 

Task (describes what needs to be maintained)

Task type (Servicing, Utility renewal)

Frequency (how often does the task need to be looked at, or how long the contract has been signed for.)

Last done

Next Due

Task provider (which company services or provides the utility)

Additional information (contact details pricing etc.)

 

Previously, this was all done on a simple spreadsheet with similar columns. I would manually change the details and then add to the organisations calendar, so that as well as myself, other related people could be reminded when something is due.

 

The aim behind creating a list, was to automate the adding to the calendar aspect. So that when the list is updated, a calendar reminder is set automatically from the next due column.

 

I have tried using the automate feature in Microsoft Lists, but that only seems to have an option of an email reminder rather than a calendar event/appointment/reminder.

Would it be possible to do this, and if so, how would I go about doing this?

 

 

Many Thanks!

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