How much sharing do I need to do?

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Posted on by BenDonahue

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I have an app created.

The data is saving to a SharePoint list.

How do I enable my users to use the app in all its functionality without allowing the users to view the underlying data?

Will sharing the app with them be enough, or do I need to share the Lists themselves?

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Building Power Apps

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TheRobRush 11,128 Moderator on at

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in order for a end user to edit access the sharepoint list via creation edit or even just viewing they will have to be given access to the list in sharepoint.
BenDonahue 932 on at

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@TheRobRush Then, if they are provided with the URL, can they then look at the whole data set?
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C-Papa 1,836 on at

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Hi, they will need to have permission for the app and permission to do what you want them to do with the SharePoint database, e.g. if you just want them to view the data they could have view or read permission, if you want them to add and edit data they would need contribute or edit permission.

Its difficult to stop users going to the SharePoint list and editing the data if they have permission, i believe Dataverse is better suited to this. one option is to remove all permissions for the site and don't allow lists to inherit site permissions, then control the permissions at list level. this way the site should not show up when the user looks at their recent sites feeds or following site feeds etc. basically making it harder to get to the site URL
TheRobRush 11,128 Moderator on at

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Yes, if they figure out the link they would be able to access all the data
BenDonahue 932 on at

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@TheRobRush, @C-Papa ,
Understood. It was my plan to use SharePoint as a landing site for the data which will be added in cycles, then, at the end of each cycle, have it sync up with Dataverse. Looks like that I will have to go straight to DAtaverse. Thank you, both, for your assisntance in this.