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Power Automate - Building Flows
Suggested answer

Linking two form responses with Power Automate

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Hi! Struggling with something that I feel like I've seen answers for on here but I haven't gotten to work.
 
I currently have two forms for two different people to fill out about one new hire. One person will put in their initial information from their application and the other will add information after inprocessing. The first form I made a power automate flow that links to the list. It also sends an email to the second person with the link to the second form and an ID number. 
 
The second form asks for the ID number and then lets them input the rest of the quesions. It also links to the same list, however, I want to make sure it adds the info to the same list item as the initial one with the shared ID.
 
Second, I would like an email to be sent to our IT department once the second person has added to the form with all their information combined so that they can start the process of issuing a computer.
 
Any help would be amazing! Although please please please dumb it down - I'm fairly new to power automate!
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  • Suggested answer
    trice602 Profile Picture
    14,707 Super User 2025 Season 2 on at
    Linking two form responses with Power Automate
    HI,
     
    Great idea!  I like what you are developing here!  What I may recommend is post your form results to a SharePoint List.  So your trigger...
     
    When a new Form response is submitted...
     
    Get for response details...
     
    Create item...
     
     
    That create item is going to have your ID number that you pass to the second person.  This way when they enter the ID in the 2nd form your 2nd automation for the second form will look like this...
     
    When a new Form response is submitted...
     
    Get for response details...
     
    Update item...w/filter query ID eq '12345'  (example)
     
    So your update item is going to use the ID as the key for the item you are updating.
     
     
    So think of it this way:  you will end up with one SharePoint item with all the form responses from both forms.
     
     
    ------------------------------------------------


    If this was helpful, please like and/or mark as a verified answer to help others find this too!


    Always glad to help! 💯💯💯💯💯

    Tom 

    Follow me on LinkedIn - Thomas Rice, PMP | LinkedIn

     


     
  • trice602 Profile Picture
    14,707 Super User 2025 Season 2 on at
    Linking two form responses with Power Automate
    Hey there!
     
    I am following up on this post linking two form responses with power automate in this category building flows from 11/07/2024.  I know the post is a little older, but it is a common question here so wanted to take a moment and follow-up. I see there have been 1 replies and 1 likes and asking if your question has been answered.  If so, please help the community out by completing one or more of the following actions!  Thanks in advance!
     
    Easy as 1-2-3 ‼️💯⭐😎🆒🙏
     
    1) Mark a reply as a verified answer - this is essential, and it helps others with the same general question find this thread. ✅
    2) You can also mark one of more replies as a verified answer.  Please take a moment and give the author credit for volunteering their time. ✌️
    3) Like one or more replies.  Kudos always greatly appreciated! 👍
     
    Pro tip:  if you found your own solution or workaround, feel free to add a reply to your own post and mark it as the solution too!  The goal is to get this thread marked with a verified answer by anyone that finds one or more replies helpful!
     
    Again, thanks in advance for reading and responding, always glad to help!  Tom 💯💯💯💯💯
  • trice602 Profile Picture
    14,707 Super User 2025 Season 2 on at
    Linking two form responses with Power Automate
    If I can help with anything else please let me know or tag me in a future post, I enjoy reading and answering questions.  Always glad to help!  Tom 💯💯💯💯💯

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