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MS Approvals Flow - Parallel independent approval requests - best way to restart approval request until everyone has approved

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Posted on by dsmcwhir

Hello,

I am building a relatively large flow using microsoft approvals and a Sharepoint List and need some help figuring out the best way to restart the process if not everyone approves.

I have 8 separate approvers that can either select Approve, Reject, or Need More Info (these are 8 separate approvals request independent of one another).
As each person responds, the Sharepoint List is updated with their response.
When everyone has responded, the overall status of the list item is updated (everyone must click approve for the overall status to be marked as Approve) and a summary e-mail is sent to everyone to show the current status of the approval.

At this point, I woud like it to be possible for approvers who have either selected "Reject" or "Need more info" to be able to change their response if there are developments and they are able to change their response to approve and the flow can continue until everyone has approved. Is there a best way that someone would recommend me build this out in my flow?

Thank you. I am fairly new to Flow and coding jargon in general so it would be great to explain in a way I can understand.

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RaashiSen on at

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Re: MS Approvals Flow - Parallel independent approval requests - best way to restart approval request until everyone has approved

Hi @dsmcwhir ,

I am not sure if it will work 100%, but you can actually create a string variable and use append to action with semicolon (;), and create a loop which checks and picks email ids for the ones who responded reject or more info, then use that String variable output to send a new approval email, modifying the body this time. you can then use the main design again of what it has to do once it confirms all have clicked on Approve.

Theoretical, but you can try and see if this logic works.

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dsmcwhir 78 on at

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Re: MS Approvals Flow - Parallel independent approval requests - best way to restart approval request until everyone has approved

Hi @RaashiSen , Thank you for your reply and sorry for the delay. I had to stop working on this for a bit while working on other matters.

Could you please go into some more detail on how to do this? I'm posting a screenshot if it helps. It's hard to see, but at the very bottom, I basically have nested conditions that goes like this:
If Everyone (AND) approves, an e-mail is sent to everyone notifying that the request was approved
If Anyone (OR) rejects, an e-mail goes out to everyone notifying that the request was rejected
If Anyone selects "need more info" (but no one else rejects), an e-mail goes out to everyone notifying that the request is pending until more info is supplied.

The goal is always for the request to eventually be approve, so I would like for those last two scenarios to have an additional approvals request sent out (just one that is "everyone must approve", I don't need multiple/infinite requests) to only the people who selected reject or need more info to give them one more chance to approve.

It seems like your solution would work if I had one approvals request that had a string of responses, but I have 7 approvals requests that all have their own outcome. Is what I am wanting to achieve possible?

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