How can i add a hyperlink in the Approval email? Link back to SharePoint item.

(1) Share

Report

Posted on by Raeville

Hi,

I would like to add a working hyperlink (URL) on the approval request email (using Start Approval action)

I have added the URL in the email but when it comes through, it is just a string and not an active link.

Appreciate any advise i could get.

Thanks!

Categories:

Building flows

I have the same question (0)

All responses (8)

Answers (1)

Community Power Pla... on at

Like (3)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

I believe the only way to do this is to use the built-in link and link description fields. The "details" field doesn't support html.

Was this reply helpful? Yes No
Raeville 29 on at

Like (0)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

Thanks @Anonymous

But what if i have more than 2 links to add to the email?

1. Link to the item
2. Link to the attachment or a document somewhere else?

thanks again.

Was this reply helpful? Yes No
Verified answer

v-xida-msft on at

Like (2)

Report
Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

Hi @Raeville,

Do you want to add two hyperlinks (URL) within the approval email sent via "Start an approval" action?

If you want to add two hyperlinks (URL) within the approval email sent via "Start an approval" action, I afraid that there is no way to achieve your needs in Microsoft Flow currently. If you would like this feature to be added in "Start an approval" action of Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

In addition, you could consider take a try with the following workaround as an alternative way:

Add a "When an item is created" trigger.

Add a "Get attachments" action, specify Site Address and List Name. Id field set to ID dynamic content of the trigger.

Add a "Create HTML table" action, From set to output of "Get attachments" action, Include headers set to Yes and Columns set to Custom. Within Columns entry, entry one entry, Header box set to AttachmentURL and Value box set to AbsoluteUri dynamic content of "Get attachments" action.

Add a "Send email with options" action, User Options set to following formula:

Approve, Reject

Body field set to Link to item dynamic content and Output of "Create HTML table" action.

Image reference:

The flow works successfully as below:

Click "Show original message" button within approval email, the original approval email shows up as below:

Two hyperlinks (URLs) show up as above.

Best regards,

Kris

Was this reply helpful? Yes No
Jambo1 96 on at

Like (5)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

Another way to add more links into the approval email (i.e. the message that comes out of the Start an Approval action is to use the markdown formatting i.e. [Link Text](Link URL) then you can add as many links as you like.

https://docs.microsoft.com/en-us/flow/approvals-markdown-support

Was this reply helpful? Yes No
Manolete83 2 on at

Like (0)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

Best solution. Thanks!

Was this reply helpful? Yes No
wtedla 2 on at

Like (0)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item. - Wondwossen Belay Tedla

Create dynamic link using the item Link object.
concat('https://apps.powerapps.com/play/[Screen ID]?tenantId=[Tenant ID]?ItemId=',body('Update_item_initialize_default_action_columns_')?['ID'])

Was this reply helpful? Yes No
Community Power Pla... on at

Like (0)

Report

Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item. - Wondwossen Belay Tedla

I got this done by applying an alternative.
1. Captured the link text into a variable string, using Get attachements, initialising variable and appending to string variable.
2. Then used that variable in Item Link attribute of the approval function.

Was this reply helpful? Yes No
ColinM 26 on at

Like (1)

Report
Re: How can i add a hyperlink in the Approval email? Link back to SharePoint item.

Hi,
If you would like to put multiple links in an Approval you will need: Get Attachments Content connector.

From here:
Initialize String Variable - call it whatever varApprovalLinks
Add 'Apply to Each' connector - connect it to Body
Append String Variable as Follows:
Type: [
In dynamic content choose the link name - DisplayName
Type: ](
Use the expression: join(split(item()?['AbsoluteUri'],' '),'%20')
Type: )

Your final piece in Append Variable should look like this: [DisplayName](Join(...))
From here you could get fancy and put each link on it's own line; number them / whatever.

Thanks
CM

Was this reply helpful? Yes No