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Filter Gallery based on dropdown selection

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Posted on by Tricky778

Hi,

I have a gallery ('HR01Gallery') pulling through SharePoint list data from a list named 'HR01'. This list contains a column named 'Form Status'.

I have a dropdown list ('FormStatusDropdown') which connects to 'HR01' and displays the Value of the 'Form Status' column. The values in this column are either 'Submitted', 'Approved', or 'Rejected'.

I'd like to be able to change the gallery items displayed based on the dropdown item selected. For example, if I select 'Approved' in the dropdown, the gallery only shows those records with a 'Form Status' of 'Approved'.

Can someone please kindly point me in the right direction?

Thanks

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cds 1,001 on at

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Filter(HR01, 'Form Status' = Dropdown.selected.value)
DisappointmentB 61 on at

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Hello,

You can do this in a number of ways. One method is to use a Switch on the Items for the Gallery based on the Value of the drop down. Within each case statement you can create a filter formula that uses the Value. Another way is to simply create a filter statement in the items for the gallery that use the Value of the dropdown. e.g. Within the Filter put ddApprovedDropdown.Selected.Value

Hope this helps
v-siky-msft Microsoft Employee on at

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Hi @Tricky778 ，

If 'Form Status' column is choices type, please try this:

Filter(HR01, 'Form Status'.Value=FormStatusDropdown.Selected.Value)

Best regards,
Sik
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Tricky778 90 on at

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Thanks @cds, but this doesn't seem to work, I perhaps should have mentioned that the column in SharePoint for 'Form Status' is a text field. At present it doesn't like the '=' or '.value' (see image attached).
cds 1,001 on at

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well take off the .value and see what the intellisense suggests.
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v-siky-msft Microsoft Employee on at

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Hi @Tricky778 ,

Could you share the items property of dropdown?
We can't give you the accurate expression, because it is up to the Items property of dropdown.
From my experience, there are about three possibilities: Dropdown.selected.Value , Dropdown.selected.Result or Dropdown.selected.'Form Status'. You can take a try.
Also I suggest you to type a " . " dot after 'Dropdown.selected' and try any autocomplete suggestion that appears.

Hope this helps.
Best regards,
Sik
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If my post is helpful for you, please click on “Accept as Solution” to help other members find it more quickly.
Tricky778 90 on at

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Thanks Sik,

I used your guidance to come up with the string below which had the desired results:

Filter(HR01, 'Form Status'= FormStatusDropdown.Selected.'Form Status')

👍
Jim_4469786f6e 13 on at

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Hi All!
I have a slightly different use case. Instead of filtering based on the status of a drop down, I need to filter the view based on the already set value for the field, per user. So I use a flow to email a link to a responsible pers per department fed from a sharepoint list, the link is to a gallery displaying data from a second list. One of the columns is Department_Name, and the gallery has the below filter to only show the line items with the same department as the authenticated person opening the link:
Filter('datasource',DEPARTMENT_NAME=Office365Users.MyProfile().Department)
Now this works just fine if the department_name field is a text input box, but of course we don't want people to invent departments, or otherwise mistype one, we need this to be a drop down of fixed values, one per user. We do want to let the responsible pers redirect a relocated user to another department, hence the ability to edit this field.
I have tried a number of ways to make this work but its consistently not filtering the display based on the user's department with a drop-down like it will with a text input. It consistently displays no line items 🙂

Any help would be greatly appreciated!

And if your feeling really helpful, the next problem is how to make pers with no department set to see nothing, not everything, as happens when using a text input box and it comes up.

Thank you!!
Jim_4469786f6e 13 on at

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It would seem like this should work (items prop of the to be filtered gallery)
Filter(Choices([@'datasource'].DEPARTMENT_NAME),(Value=Office365Users.MyProfile().Department))
It shows no errors but fails to return any data when used. It seems that I need to pre-cache the value returned from AAD, but I am not sure how to do that (new with powerapps)
I am just going to work around this for the moment so I can make it work and carry on, but if anyone has an answer to this, please provide so I can clean this part up. Thank you!
ha_wai 104 on at

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Although this thread is rather old, @v-siky-msft I do officially declare you my hero of the day!
I was desperately trying to find out why I got thrown an incompatible data type error for about 3 hours.