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Power Platform Community / Forums / Power Automate / MS request form | noti...
Power Automate
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MS request form | notify it EmpID not exist

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Posted on by

Hi All,

 

I have MS form having field EmpID, RequestType, and Item list and now when user clicks on Submit button it should check first that entered email id in form is exist in masterdata set placed in somewhere in excelTable with column EmpID listed. and if it matches than send email to manager1 to approve and if this is approve than it should send email to Manager2 and IF in first step Email ID does not exist in dataset it should send an email or notify on form.

Now I am able to store form value in variable and matching with data set thru for each loop however I am facing main issue when EmpID does not exist in dataset than in false condition it is sending multiple emails actually it sending email based on values listed in dataset if there are 4 records to check than it will send email 4 saying not exist, not exist.....

 

harish34071_0-1714851654583.png

@PPower @PowerAutomate6 

  • YaminiBharathiK Profile Picture
    62 on at

    Hi,

     

    It seems your expectation is to send email only once if the data is not found in Exceltable. Then why can't you use ODATA filter on Excel Get row Data. Then you can check in single go whether data is present or not instead of for each loop. Just use if condition on top of Get row data and send mail only once.

     

    If you want to use your existing flow as it is then in that case add one more condition in "No" side. Check if the length of the record match with your count of the loop then only trigger mail.

     

    Thanks.

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