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Power Apps Usage of Purchase Microsoft 365 E3 / E5

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Posted on by Candy Lee

Hi all,

We want to purhcase M365 E3/E5, according the Power Platform licensing document, for O365, there will be limitation on building Model Driven App & Power Page. However, when I starting a trial on E3, it seems it can create a model driven app.

May we confirm the licensing of E3/E5 can create & run model driven app & Power Page. Many thanks!

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Building Power Apps

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cha_cha 4,932 Moderator on at

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Hello @candyhk20022002

There is a default allocation for Dataverse storage created for every tenant for apps like MS Project. For MS Teams, there are around 2GB per environment. The use of this is exclusively for creating Canvas Apps for MS Teams.

Also, any account that has an M365 license can create and use their created App, however, once you share the App, that is when the license prompts start showing so you will need to be very careful with the assumptions as sometimes it's a bit misleading.

An in-depth explanation of licensing can be found here + you can get a certificate for completing it.
https://getlicensingready.com/
SebS 4,874 Super User 2026 Season 2 on at

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Hello @candyhk20022002

Here are more details about Licensing.

https://download.microsoft.com/download/9/5/6/9568EFD0-403D-4AE4-95F0-7FACA2CCB2E4/Power%20Platform%20Licensing%20Guide%20November%202022.pdf

Power Apps are based on Three licenses Per user, Per App, or Pay as You go. You pick one based on the Usage of the app to reduce cost and they are required if App use any Premium future like Connector or Dataverse.

If it comes to the creation of apps, there are a few things You need to know.

1. Your Company will get something called Trial environment capacity which can be turned on by Your Admins. This allows You to build any type of app for a short time, around 30 to 90 Days, depending on whether you do an app for personal use or create a wholly different environment to create solutions and play with other futures. This allows for building Model-Driven apps and Portals with Premium connectors included.
Here is more about this:
https://learn.microsoft.com/en-us/power-platform/admin/trial-environments

2. As an E3, you can build simple Canvas Apps with SharePoint or Excel Online Data Sources. The Datavers and premium connectors will not be available, causing Portals and Model Driven Apps what require Datavers unavailable to You without the license.

After the Trial is finished, the Power App developer requires Power App per User License, and he will be able to create any app in any environment. This Means You will be able to develop their test and deploy them, and then it's about Your business to decide if the app is cutting costs and how to license the app or the users.

Here you have FAQ for License as well to speed up your learning.

https://learn.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq

Hope this helps
Candy Lee 20 on at

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Hi cha_cha,
I have tried to Share my app to others, it seems it can be shown in another user. My model driven app is shared by security role, I have tried to use another user and he is able to edit & run too.

I am looking at if the model driven app function has been enable. I found a document in Microsoft 365.
https://powerapps.microsoft.com/zh-tw/blog/bring-microsoft-365-collaboration-to-your-model-driven-apps/
It seems model driven apps can be collaboration in some way in Microsoft 365, I am not sure if it is already enable for all user or it just me for missing some points of usage of model driven apps.
SebS 4,874 Super User 2026 Season 2 on at

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@candyhk20022002

You are currently building Apps on trial environment keep in mind when trial will be finish apps will be disable until You move them to proper environment You can use the app and share it with everyone if app require any Premium connectors or in Your example, it's Model Driven users will require a license when they open the app there will be a message stating that if User doesn't have one.

You can play with the futures without risk You apply hidden costs so don't worry but eventually, You will need to think about Licencing the app if its mark as premium.
Candy Lee 20 on at

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Hi SebS,
It is not exactly a trial environment, my bad. It is an default environment on Customer Digital Experience environment on E5 and I have another subscribe E3 environment which is purhcased license. Both are having model driven app, that is why I am wondering if it is already out-of-the-box of E5 / E3. May we know if we have purchased a new license, that will be a free usage of model driven app too?
SebS 4,874 Super User 2026 Season 2 on at

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@candyhk20022002

100% No, and You will fall to Licencing model after a period of time

Having a Microsoft/Office 365 E3/E5 does not grant access to a subscription plan.
A key limitation of a "Microsoft/Office 365 E3/E5" is that it offers access to standard data connectors only, such as SharePoint and Excel.

You must have a Trial applied to your account or the environment You working on have one
cha_cha 4,932 Moderator on at

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Hello @candyhk20022002

I would recommend that you stick with the licensing guide to avoid surprises later.

As mentioned on Page 7/8 of this document, M365 E3/E5 licenses do not entail a free pass for the Model Driven app unless you also have a Dynamics 365 license.

https://go.microsoft.com/fwlink/?linkid=2085130

You may continue using it if it's working but always be prepared when the license prompts shows up.