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User metadata for filtering

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Posted on by milosha

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Hi all,

we are building an app where user has access to items in the list based on its 'metadata' from another list. A simplified model:

Sharepoint list 1 (Users): username, email, DEPARTMENT, ...

Sharepoint list 2 (Items): Item name, amount, DEPARTMENT

User can belong to more departments. In this case he will have more records in List 1.

We need to load her department/s into an array(?) and use these values in Filter formula.

Q1: Should we load department value into some global variable? There can be more than one.

Q2: I haven't found a way how to Filter() on more than one value, is is possible?

thanks a lot for answering these newbie questions!

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Community Power Pla... Microsoft Employee on at

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Here's a sample that uses multiple conditions in a FIlter()
Filter(CustomGallerySample,"Lorem ipsum 1" in SampleHeading,"Lorem ipsum dolor sit" in SampleText)
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v-siky-msft Microsoft Employee on at

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Hi @milosha ,
What is the field type of department column? I assume it is Text, and you want to filter out all items belong to Department A and B.
In general, we can use 'In' operator to filter by multi-value, such as Filter(Users, Department in ["Department A", "Department B"]), then the gallery will show all items belong to Department A and B. But there is a delegation warning, because 'In' operator is not delegable for SharePoint in PowerApps,
If you want to avoid delegation warning, you can try this workaround, use ForAll function to iterate over the record of Table(["Department A", "Department B"]), collect each record that meets the '=' condition.
1. add a combo box to select departments, set items property:

Distinct(Users. Department)

2. set OnChange property of combobox as below to store all records meet the filter condition to collection.

Clear(MyCollection);ForAll(ComboBox1.SelectedItems,Collect(MyCollection,Filter(Users,Department = Result)))

3. set Items property of gallery to MyCollection
Sik

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