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automated flow available in a specific list view

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Posted on by Ulysse4733

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is it possible to create a flow with a manual trigger of the type "for a selected element of a list" which would be available only to users ONLY when the display of the list is filtered?

The idea would be to allow the flow to be executed only once the correct information in the list has been entered (i.e. with the correct columns filled in).

This would save me from having to integrate conditions into the flow to check the necessary columns and send a message if

In other words, i would like to have an automated flow available in a specific list view but not available in other list views.

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Building flows

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tom_riha 10,187 Most Valuable Professional on at

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Hello @Ulysse4733 ,

I don't think you can disable the possibility to run the flow from the context menu, once it's on the list it'll be always available. You could add a button into one of the columns that'll start the flow and show the column only in a specific view, but there'd still be the option to start it from the item context menu...
Ulysse4733 218 on at

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Si je comprends bien, la solution proposée est de créer une vue spécifique montrant une colonne intégrant un bouton pour exécuter le flux.
Cela vous permet d’agir visuellement sur l’exécution du flux. c’est déjà un indice... Il ne le couvre pas complètement mais c’est déjà un début.
Merci beaucoup, je vais le tester dans les prochaines semaines 🙂
Ulysse4733 218 on at

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In addition... if I display the flow execution button in a column, I should be able to condition the display of this column, right? This exists in the sharepoint form parameters...
I therefore imagine allowing the button to be displayed only once a status column with the mention "OK"
RobElliott 10,539 Super User 2026 Season 2 on at

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@Ulysse4733 yes that's quite easy, the parameter in your JSON is "visibility". For example:

"visibility": "=if([$Status] == 'Done','hidden','visible')"

Rob
Los Gallardos
Principal Consultant, SharePoint, Forms and Power Platform, WSP Global (and classic 1967 Morris Traveller driver)
Ulysse4733 218 on at

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ThanK you @RobElliott

The Json code that you propose is to be integrated into the avacne formatting of the column. That's right ?
RobElliott 10,539 Super User 2026 Season 2 on at

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@Ulysse4733 yes that's right, the JSON goes into the advanced mode pane:

So in this example the button does not display if the Status column is Completed:

The full JSON code for that is:

{ "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json", "elmType": "button", "txtContent": "Send Email", "customRowAction": { "action": "executeFlow", "actionParams": "='{\"id\":\"021ec4e0-8f85-46b3-a557-a4456960a4eb\", \"headerText\":\"Email re ' + [$Title] + '\",\"runFlowButtonText\":\"Go\"}'" }, "style": { "background-color": "#b0c4de", "border-radius": "10px", "visibility": "=if([$Status] == 'Completed','hidden','visible')" } }

Rob
Los Gallardos
Principal Consultant, SharePoint, Forms and Power Platform, WSP Global (and classic 1967 Morris Traveller driver)
Ulysse4733 218 on at

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Great. I need to be able to do this