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Power Platform Community / Forums / Power Automate / Using MS Forms as Meet...
Power Automate
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Using MS Forms as Meeting Minutes/Agenda to Automate Follow-Up

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Posted on by Microsoft Employee

Here's my situation: I'm trying to automate more of our meetings processes for my employer. Automatically assigning to-do's in MS Planner with deadlines and follow ups, Allow for users to spontaneously add discussion topics with power automate, sending email reminders, etc... I had the bright idea to use MS Forms as our meeting agenda/minutes sheet for the notetaker to update during the meeting that way I could design a flow to tie all of these together based off of the trigger of the MS Form submission. Due to the way MS Forms is structured we are using the "question" section as the title of a to do and the owner of it, discussion topics, scorecard/metrics titles, etc... and the "answers" portion is updated information concerning status, rating, etc... The issue that I'm running into is that there is no access to the "questions" content in the form via the flow. The "answers" are all there but the "questions" are all long random strings (I'm guessing they are IDs of somekind rather than storing the questions themselves.) There is also no access to the section names, but that is less important for my use case (only slightly annoying). Ideally I would like the results of each meeting get recorded and stored in a sharepoint list or excel table then have the next months meeting agenda automatically generated off of the results stored there and also have to do's generated in MS Planner based off of these results as well. Is there a way to actually reference the section names or questions rather than only seeing the answers content in the MS Forms connector?debug1.PNG

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  • DPH Profile Picture
    48 on at

    Hello!

     

    How did this worked out? I am looking for something like this.

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    While MS Forms does give us an aesthetically pleasing meeting agenda, the current state of the MS Forms connector in power automate gives us limited access to the data afterwards. We are currently still adding the follow ups manually after the meeting 😞

  • DPH Profile Picture
    48 on at

    Thanks for reply, can you think any way this could work with a pure SharePoint list or lists towards planner?

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