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How to pre add contact with roles so that the user needs to only log in

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Posted on by JacoMathew

Hi all,

I have added a contact in the contacts table and added all the webroles (multiple) to that contact. However, when the user tries to login with Azure AD credential, a screen with the following message shows up :

I only have AAD login for this site. Clicking the register button does nothing.
The use case is : The client has given me a list of employee names and emails along with the webroles for each user. At present, I need the user to login, this will create a record in the "Contacts" table. Then I need to go to that contact and assign the roles. During the time user logs in and I take to update their webrole, the user is not able to access the site as intended for the role. So my thinking was to create the contact with the role, so that the user can simply log in and the web role kicks in to show the site pages.
This would also be helpful when a new employee needs access to the site. I can add the contact and roles as part of on-boarding process so that the site according to the role is directly accessible.

Thanks
Jaco

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oliver.rodrigues 9,482 Most Valuable Professional on at

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Hello, you should look at the Invitation process within Power pages
JW-22072146-0 40 on at

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IMO I think the process you're going for is more complicated than it needs to be.

You should be including the web roles as part of the invitation when being sent to the contact. To do this you need to create a separate flow. Please see Brian Knight's tutorial on Power Pages. This should give you the overall process on how to get this done.

Furthermore you need to allow B2C or External account authentication.

Please mark this post as a solution if it helped fix your problem!
oliver.rodrigues 9,482 Most Valuable Professional on at

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@JacoMathew do you need further help with this?
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JacoMathew 50 on at

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I had to create my solution a bit different from what I had initially planned. I tried the invitation flow but that still required me to manually create contacts with their respective roles and send the invitation code to the contact using the flow.
So I created a power automate flow using the Brian Knight's tutorial on Power Pages with quite some modifications as multiple roles had to be assigned to a contact. I created a process that will notify an admin when a new user logs in. The admin will then email a list of web roles which then gets linked to the contact and notifies the contact when it is successful.
This method allows me to monitor the users and the roles that are being assigned.

Thank you all for the suggestions.