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Power Platform Community / Forums / Power Automate / Need a flow suggestion
Power Automate
Suggested Answer

Need a flow suggestion

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Posted on by JA-05110046-0 2

Hello,

 

So I have set a sharepoint list with following column that I would like to set up an alert email:

 

Task assignment: this will be a email list to follow up with. It could be a single or multiple emails.

Last update: a date based on last info update

Follow up by: this is a calculated column which equals to last update + 3 days.

Task Status: In progress, delayed, closed

 

I want sharepoint flow to send an automatic email to Task assignment when follow up by date has past (meaning, the item has not been update for over 3 days) and that the task status is not equal to "closed"

 

How should I go about this?

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Translation quality feedback
  • Suggested answer
    Nived_Nambiar Profile Picture
    Nived_Nambiar 18,138 Super User 2026 Season 1 on at
    Hi 
     
    Try like below flow design 
     
    Here i have created a sample sharepoint list which has above listed columns
     
    Here i assume TaskAssignment column is of text type and multiple emails are seperated by semicolon ;
     
     
    Now see the flow design
     
    Flow can be scheduled/manually triggered depending upon your requirement
     
    1. Use get items to get the list which has difference b/w last update date and current date >3 days like below and task which has status not equal to closed.
     
     
    2. Use apply to each loop to loop through each list item and send an email like below
     
     
     
     
    I hope this design can helps 
     
    Mark it as solution if it resolves your query !
     
    Thanks & Regards,
    Nived N
  • JA-05110046-0 Profile Picture
    JA-05110046-0 2 on at
    Hello,
     
    It is partially working now, thank you!
     
    Addition: Any idea how to compile a list of follow up task within the same email instead of the flow firing an email on every pending task?
     
    Also, I tried to have it auto pull the ref# WO# but the emails show blank info.
     
    Thank you.
     
    Also, is it weird that it shows For each, and for each 1 on the flow? 
     
     

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