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Best Way to Let Users Administrate Their Own PowerApps

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Posted on by Community Power Pla... Microsoft Employee

Within our team, we try to just build solutions and then hand off the administration (ie permissions managment) to our customers (ie the individuals that came to us to have the PowerApp built). In the past, with infopath forms, this was easy. We just created the form and then showed the customer how to add/remove users from SharePoint groups. With powerapps (and a SharePoint list as a data source), there are now two places that users need to recieve access - the data source (SharePoint list) and the PowerApp itself. In order to allow the customer to add/remove users from the PowerApp, they would have to be an owner of the PowerApp. The only problem is that we don't want the customer to have owner access (because they could then make changes to the PowerApp). Has anyone thought of a way around this?

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Building Power Apps

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Jeff_Thorpe 6,085 Super User 2024 Season 1 on at

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When using PowerApps with SharePoint I try and the PowerApps Custom Form for SharePoint. This is an integrated PowerApps form (not a standalone app) and uses the SharePoint list permissions. If you need the PowerApp to be a standalone app then use an Azure Active Directory security group for both SharePoint and PowerApps. Then the admin only needs to manage the memebers through the one group.
Community Power Pla... Microsoft Employee on at

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Thanks for the response Jeff. I think we are going with your solution of using AD groups for permissions to both the App and the list (for standalone apps).

I also did some experimenting and found out that you can share the app with your whole company and then just restrict the data source (ie sharepoint list) permissions. Any user can open the app, but once in the app, they can't do anything unless given permissions on the list.