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Power Platform Community / Forums / Power Apps / Licensing regarding se...
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Licensing regarding service account, developers and end users

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Posted on by 70

My organization is creating 2 applications. One canvas app using premium connectors and a model driven app. I want to use a service account, there are 2 developers and 40 end users of the canvas app, 3 of which needs to use the model driven app for admin purposes. I want to use per app licenses for the users. Do I need to get a powerapps premium license for the service account and do the developers also need paid licenses?

 

We have a pipeline in place with 3 enironments. Dev, QA and Prod. The first two are of type Developer and the last of type Production. Would the developers technically have enough with a free developer plan? I think it would be best of they can access the application in production too. In that case would per app plans for the developers suffice or do they need premium plans.

 

If I assume the service account uses premium and the devs use per app plans like the end users, I come to following number of licenses:

 

1 premium license for sevice account

40 per app licenses for end users of canvas apps

3 per app licenses for the end users who also need access to the model driven app

4 per app licenses for the developers since both would need access to canvas and model driven app.

 

Which comes to a total of 1 premium license and 47 per app licenses. Is this correct?

 

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  • mmbr1606 Profile Picture
    14,629 Super User 2026 Season 1 on at

    hey @MSchd 

     

    everybody interacting with the app needs premium license.

     

    Let me know if my answer helped solving your issue.

    If it did please accept as solution and give it a thumbs up so we can help others in the community.



    Greetings

  • MSchd Profile Picture
    70 on at

    I don't think it does. A per app license would suffice right for a user who only interacts with one right?

  • mmbr1606 Profile Picture
    14,629 Super User 2026 Season 1 on at

    hey @MSchd 

     

    this source should have everything you need. what i wanted to say earlier is, that developers as well as service accounts and users need premium license either way.

     

    Licensing overview for Microsoft Power Platform - Power Platform | Microsoft Learn

     

    Let me know if my answer helped solving your issue.

    If it did please accept as solution and give it a thumbs up so we can help others in the community.



    Greetings

  • Verified answer
    mmbr1606 Profile Picture
    14,629 Super User 2026 Season 1 on at

    just an addition to clarify potential missunderstanding xD

     

    yes a per app license would be enough. there is basically no difference between per app or per user.

    With the per User license you can use how many apps you want (with premium connectors) therefor its more expensive than the per app one. It only makes sense to choose this one when you have multiplepremium apps.

     

    Per App license is as the name says for a single app. Every user needs a license, so its not 1 license for the whole app and users.

     

    Let me know if my answer helped solving your issue.

    If it did please accept as solution and give it a thumbs up so we can help others in the community.



    Greetings

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