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Power Platform Community / Forums / Power Apps / Sharing a PowerApp wit...
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Sharing a PowerApp within my organisation

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Posted on by 12

If I set the permission in my SP List to "People in your organization with the link can edit", will any user with access to the app be able to see the data in the app without me having to share a link for the SP List too? 

 

Note: My organisation doesn't allow the "share with everyone" option, only people within your organisation. I am trying to find a way to share my app with as many people as possible without necessarily having to assign them access individually or send them a link to my SP List data source. 

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  • TheRobRush Profile Picture
    11,128 Moderator on at

    "If I set the permission in my SP List to "People in your organization with the link can edit", will any user with access to the app be able to see the data in the app without me having to share a link for the SP List too? "

     

    When you set up a sharepoint site, or even better set up a teams site as it also includes sharepoint lists along with other added functionality to future proof your setup the home of your sharepoint page or teams page you will then goto to add users, and set it so anyone in this orgnaization can join, then share your app to everyone in the orgnaization (should come up just typing everyone or something along those lines in the share box. afgter those two thigns are done anyone at your company with an office license can access your apps and lists

     

  • Verified answer
    Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Unfortunately once you share the SharePoint List anyone can directly get to that list using the Lists o365 app, a simple search (unless you disabled search on the site in which it resides, or the list), and many other ways.

    Usually organizations will have a All Users group to which you can share the list with per your security requirements. However, they will not only have access to your App, but can also get to the list itself as well.

    If the data is truly sensitive you may have to bite the bullet and move it to DataVerse or SQL.

    You can try to use Dataverse with Teams to avoid the licensing conundrum, but if your org does not use Teams that is a different can of worms.

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