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Power Platform Community / Forums / Power Automate / Multi-level approval w...
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Multi-level approval with reminder email - Issue moving on after first approval

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Posted on by 112

I have the following flow that has two approval stages. It first goes to the manager then should go to the Architecture reviewer.  I'm trying to implement a reminder email for the manager approval. Right now for testing it's set for just a 10 min delay.  The reminder email is working but the flow doesn't progress after the manager has approved.  How can I fix it so that it moves over to the Architecture approval once the manager approves without losing the reminder email function?

 

Flow image link 

 

Thanks for your support!

 

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  • Pstork1 Profile Picture
    68,678 Most Valuable Professional on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    Please retake the screenshots in sections.  The ones you've posted are way to small to read.

  • greddin Profile Picture
    112 on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    I see that now.  Looks like it's resizing the image I'm uploading.  I'll try to fix thanks.

  • greddin Profile Picture
    112 on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    Hopefully the flow image link will work. I've shared it from my Onedrive.  If you click on it you can view the original and zoom in to see full size.  Thanks.

  • Verified answer
    Pstork1 Profile Picture
    68,678 Most Valuable Professional on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    Looking at your screenshot I see two things.

    1) You set varManagerAction to true before sending out the approval.  So a reminder will never be sent because it only goes out if varManagerAction is false.  I would suggest not setting that variable until after you recieve the managers response.

    2) Your delay in the DoUntil for the reminder is 10 mintues.  So the approval will always wait at least 10 minutes before it goes to the other approval.  I normally use a counter and a smaller delay for in the reminder.  Then loop that delay until the counter reaches a threshold.  For example a delay of 1 minute and a counter of 10.  That will still delay 10 minutes before sending the reminder, unless the counter is updated to a higher number breaking the cycle earlier.  Then when the manager approves I set the counter to 11 and the varManagerAction to true.  That will break the reminder cycle in about 1 minute instead of 10.

  • greddin Profile Picture
    112 on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    Thanks Pstork1.  Is the following article along the same lines as you're describing?

     

    https://teylyn.com/2020/01/07/timing-microsoft-powerautomate-approval-reminders/amp/ 

  • Pstork1 Profile Picture
    68,678 Most Valuable Professional on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    He covers some other issues also, but yes the section about reminder delays is similar to what I was suggesting.

  • joelpmagpantay Profile Picture
    2 on at
    Re: Multi-level approval with reminder email - Issue moving on after first approval

    Hi, 

    I am also facing the same issue. I could not figure out the problem on my loop. The initial approval goes well with follow up reminders. However, the succeeding approvers did not receive the reminder. Appreciate your help. tnx

    joelpmagpantay_1-1681964440054.png

     

     

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