Sharepoint list delegation > 500 or > 2000 (ID filter)

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Posted on by erobguy

Hi,

I have read a lot about the options available when working with large datasets.

I have about 8,000 rows in sharepoint list. Sharepoint list name = "4Actions".

Im trying to filter the results and store them locally via ClearCollect to collection called "SiteActLive"

My formula is as per below. It work perfectly for the first 500 or 2000 records depending on how i've set the limits but then wont pull anything after that so it must not be delegating to sharepoint to do the calcs.

ProjectID.Id = ID field in Sharepoint list

ThisItem.ID = Field from gallery

ClearCollect(SiteActLive,Filter('4Actions',ProjectID.Id=ThisItem.ID))

Please help me!

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Building Power Apps

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Community Power Pla... Microsoft Employee on at

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@erobguy
How many records are you trying to collect to the App? This code will only bring in one record. Are you saying it won't collect past ID 2000?
erobguy 30 on at

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Typically only collecting 50 records
erobguy 30 on at

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Yes, it won't collect past 2000
Community Power Pla... Microsoft Employee on at

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What formula are you using to try and collect 50 records? Are you using ID <>?
erobguy 30 on at

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ClearCollect(SiteActLive,Filter('4Actions',ProjectID.Id=ThisItem.ID))

Project.ID is a lookup column in the SharePoint list 4Actions. It's not the ID for 4Actions.
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Community Power Pla... Microsoft Employee on at

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@erobguy
So I found a way that works for me by using a gallery and the LookUp column Value, not the Id. Try this:

Insert a Vertical gallery in your app and set it's Items property to this:

Filter('4Actions',ProjectID.Value=ThisItem.Value))

Add a button and set it's OnSelect to:

ClearCollect(SiteActLive,Gallery1.AllItems)

In my test, I have a SP List with a LookUp column (single not multiple) which has 3 records that meet my criteria. In the App settings I set the Data row limit to 2. My gallery (set as per above) retrieved all 3 records (tick).

Note: in my Filter, where you will have ThisItem.Value, I used hard coded Text. You may find you need to convert your relevant ThisItem.Value to a variable, ie Set(vMyVar, ThisItem.Value), then use this variable in your Filter.

Let me know how you get on.

Edit: this is a workaround. In my experience, Galleries are pretty much the only way to beat SP delegation issues. You pull the data into a gallery and then work from there.
erobguy 30 on at

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ThisItem.Value isn't being recognised as anything
Community Power Pla... Microsoft Employee on at

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All LookUp columns have an Id and a Value. Can you share some more about your app? Screenshots, code, are you using a gallery, etc
erobguy 30 on at

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ive just realised that the lookup in sharepoint is not looking up the ID it is looking up a different field so when you use . Value its pulling in a different value to ID. Ive changed it to ID in sharepoint and it now works! thanks !
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Community Power Pla... Microsoft Employee on at

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@erobguy
No worries, glad you got it sorted. Just remember to mark this as SOLVED so that others can find it if they have a similar issue.

All the best