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SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

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Posted on by BP-PT

Hello,

I have a flow, which feels like it's so close to being complete. The aim of the flow, simply put, is to do the following:

Create a predefined parent folder. This parent folder then also has 5 other sub-folders generated (all as part of this same flow).
Inheritance is then switched off for some of the subfolders of the newly created parent folder.
Need help with: Now that inheritance is switched off for the required subfolders, I need a way of clearing all existing permissions against them.
Need help with: Finally, I need to add a group called 'Management' to the same subfolders that the above has been actioned against, giving them just the usual edit permissions.

Would really, really appreciate any help on this, as this has been something I've been trying to work on and figure out for a long time.

Thanks,

Billy

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Building flows

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tom_riha 10,185 Most Valuable Professional on at

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Re: SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

Hello @BP-PT ,

you can remove permissions using HTTP requests as described here: https://tomriha.com/how-to-remove-permissions-from-a-sharepoint-folder-with-power-automate/.

The correct permissions can be then assigned back using the 'Grant access to an item or a folder' action. Or with a few more HTTP requests if the 'Management' group is a SharePoint group.

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BP-PT 92 on at

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Re: SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

Hi @tom_riha ,

Thank you so much for your response - this has been incredibly helpful.

I'm just stuck at the last step now, which is adding in the Management group with permissions. This is a O365 security group. Please can you help me with this and then I can be done with this 😄

Thanks,
Billy

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tom_riha 10,185 Most Valuable Professional on at

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Re: SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

If it's an O365 security group then you can use the 'Grant access to an item or a folder' to assign the permission to each of the folders.

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BP-PT 92 on at

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Re: SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

@tom_riha , thank you for this, much appreciated.

Is there a way that I can basically apply this process (as per my original post) for 5 subfolders created without having to duplicate each seperate process in the flow for removal, listing and addition of permissions for each subfolder?

Thanks,
Billy

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tom_riha 10,185 Most Valuable Professional on at

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Re: SharePoint Permissions Flow Clearing Folder Permissions and Adding a Group

Hello @BP-PT ,

it depends on how you create the folders. If you create the subfolders in some loop then you could do all the permission settings right after you create the folders.

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