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Power Platform Community / Forums / Power Automate / How do I prevent email...
Power Automate
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How do I prevent emails from being sent if the email has already been sent and or if the item been approved

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Posted on by 516

I have a flow Power Automated Flow, that checks to see if the item has been:

 

Rejected

Resubmit 

Approved

 

the condition is when an item is created or modified in the SharePoint list.

 How do I prevent the Email for Approved to stop being send out every time something get modified in the SharePoint list.

 

They only need the email sent once.

 

Is there a way to stop the flow for a specific item? what is the best way to prevent the flow from constantly sending the emails?

 

 

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  • David_MA Profile Picture
    15,587 Super User 2026 Season 2 on at

    Add a yes/no field named EmailSent (or anything you want) with the default value of no. Then, add a trigger condition to your start action to only run if the value is no/false. When it runs, update the item to set this field to yes/true. For example:

    David_MA_1-1679327841400.png

     

  • SPS-DEV-22 Profile Picture
    516 on at

    Ok, so this is exactly like how the old workflows were, needing a field with a Yes No 

  • SPS-DEV-22 Profile Picture
    516 on at

    Where is that trigger item?

     

    As I have a column with the Yes/No in the SPS list.

    how do I set this up to change the NO to a Yes if the email has been sent.

    Is this what you are talking about?

    SPSDEV22_0-1679588120136.png

     

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