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Need a flow to retrieve files from a dropbox link in the body of an email?

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Posted on by Speez

Currently have a flow that saves attachments from emails that are sent to a shared mailbox into various folders, depending on the name of the subject line (construction company, so they are submittals, RFIs, letters, etc).

Some of the files that the owner sends back to use are very large and they are transmitting via dropbox link, so the coverpage to the document is an attachment to the email but to grab the rest of it I have to follow a dropbox link in the body and retrieve the files.

Have thought about this one quite a bit and not gotten anywhere - can anyone think of a scheme for a flow such that if there is a dropbox link in the body of the email, it will copy that link and retrieve all the files (retrieve/download the one file if it is a link to a file, or download the contents of the folder if it is a link to a folder)?

Right now the saving of attachments works very well (although I am guessing my recipe is more complicated than it needs to be with all the nested conditions), but the achilles heel is the automatic (lack thereof) saving of anything that is coming over via dropbox - that still has to be a manual step at this point.

Any recommendations or at least decent work-arounds appreciated.

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v-xida-msft on at

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Re: Need a flow to retrieve files from a dropbox link in the body of an email?

Hi @Speez,

Do you want to you retrieve all the files based on the Dropbox link included within the Body of your received emails?

Could you please share an sample about the your received email whose Body contains a Dropbox link?

If the Dropbox link within the Body of your received email is a shared Dropbox folder link or file link (e.g. 'https://www.dropbox.com/s/nltdbr5iuppjozj/Picture2.jpg?dl=0') , I afraid that there is no way to retrieve all the files based on the shared Dropbox folder or file link in Microsoft Flow currently.

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

Best regards,

Kris

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Speez 13 on at

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Re: Need a flow to retrieve files from a dropbox link in the body of an email?

Thanks for the reply, the email we would typically receive would look like this:

Dear Project Manager,

Below is the link to dropbox containing to the response to Submittal 179-001.

https://www.dropbox.com/s/s45xzcsk0oprb/TRA_827_response20o%20ubmital%2017-001.pdf?dl=0

Thanks,
Project Owner

There is usually an attachment to the email which is the coversheet of the document or file they are sending back to us (approved/denied submittals for construction) and then the dropbox link goes to a folder which has the file or files that were too large to email (their mail system maxes at 10mb...). Our submittals are often large CAD files, large PDFs, 3d models, etc that definitely exceed 10mb, hence the dropbox link.

It sounds like because it is a shared link, files cannot be automatically retrieved. Is there any sort of work around that we could do that might transfer files from that dropbox folder to our own dropbox folder?

Thanks again,

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