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How to handling Email Threads in Power Automate Desktop

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Posted on by jeanw

Hi,

I'm pulling a list of emails from GMAIL using the "Retrieve email messages from IMAP" option. This list is stored in a variable retrieved from the inbox. However, every email thread is split into individual items in the list. So, an email conversation with 100 replies will appear 100 times in the list, with only some details like the sender and the message content changing as the thread progresses.

I'm struggling to find a solution because with the emails from a thread repeating multiple times, the flow tries to process each of these items one by one. If several emails with long conversations arrive, it would take an eternity for the flow to handle this entire list, when only the last email of each thread is what really matters for feeding the flow of actions.

Thank you in advance for your help!

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Power Automate Desktop

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CU16071609-1 6,255 Moderator on at

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@jeanw

You might consider configuring your Gmail account in outlook on your local machine, which allows you to use Outlook to retrieve email messages for a more user-friendly experience.

Thanks,
Deenuji Loganathan 👩‍💻
Automation Evangelist 🤖
Follow me on LinkedIn 👥

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MichaelAnnis 5,727 Moderator on at

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Are the subject lines unique enough to tie them together.

For example:
add list
get emails
for each email
if list does not contain subj line (less re:)
add subj line to list
'then process email
else
Next (email)
end if
end for each

this way, each unique subj line only gets processed one time.