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Power Platform Community / Forums / Power Apps / License Inquiry for Po...
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License Inquiry for PowerApps and Power Pages

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Posted on by 18

Hello, I will be developing a PowerApps application with data sourced from a SharePoint List, and notifications powered by Power Automate. Currently, our organization holds an Office 365 plan E3 license. We have 200 internal organization members who will be using the application, in addition to 400 external collaborators who will also be managing the same data. Do we need to purchase premium per app PowerApps licenses?

I would appreciate it if you could provide me with some guidance on this matter. Thank you.

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  • WillPage Profile Picture
    2,339 Super User 2026 Season 1 on at

    Check the license designation in the Details of the app in the maker portal. If it looks like this, then you;re good to go with the licenses you already have:

    WillPage_0-1712203276570.png

    For you external users, if they have at least a M365 F3 license, a Business license or any Enterprise license (any license that includes Power Apps) from their own organisation, then they will already be licensed. If not, then you can license the app on their behalf in your own tenant by purchasing a license and assigning it to the guest user in Entra ID.

  • frjuliaa Profile Picture
    18 on at

    What if all external users do not have an O365 license? Is Power Pages considered as one of the solutions? Additionally, does Power Automate require a premium license for unlimited runs? Thank you 🙂

  • msaadk32 Profile Picture
    12 on at

    Hello,

    Based on the information provided, since you have an Office 365 plan E3, you already have access to PowerApps. However, if you want to grant access to external collaborators who are not part of your organization, you would need to purchase additional licenses.

    For internal organization members, since you have 200 users, you may need to consider whether the included licenses cover all of them. If not, you might need additional licenses.

    Regarding premium per app PowerApps licenses, they are required if you want to use premium features such as AI Builder or custom connectors. If your PowerApps application does not rely on these premium features, you may not need to purchase additional licenses.

    It's recommended to review the specific features you plan to use in your PowerApps application and consult with your Microsoft representative to determine the most cost-effective licensing option for your organization's needs

    hit Thumbs if it helps.
    Thanks

  • frjuliaa Profile Picture
    18 on at

    What if all external users do not have an O365 license? Is Power Pages considered as one of the solutions? Additionally, does Power Automate require a premium license for unlimited runs? Thank you 😀

     

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