Can I use Flow to make a list item Read Only after submission?

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Posted on by sutekh

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Yes, basically that. After submission to list item is there an action in Flow which would make a field Read Only?

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efialttes 14,756 on at

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Hi!

Did you play with Grant access to an item / Stop sharing an item, so hopefully you modify the access role of your target user?

Hope this helps
sutekh 509 on at

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Right, so I can make fields Read Only with Grant Access? Would I be able to lock down specific fields?
efialttes 14,756 on at

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Ooops! I am afraid this is valid for the hole item only, not for specific fields.

As a workaround, you can implement the 'read only fields' as lookup from another sharepoint list where users have read-only access, but not sure this workaround matches your requirements.

Sorry for the misunderstanding 😞
sutekh 509 on at

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Thanks, no doesn't really solve the problem, but thanks for the reply.
sudharsan1985 1,325 on at

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Hi @darrenfloyd666
You have to break the inheritance i.e., the permission of the item and then to add the user to the item with read permission, this makes the user to read but cannot contribute. You cannot do this on a field level, better to use the item level permission. Better use the SharePoint REST API to do the above.

Hope it helps, please like it or mark it as a solution if it resolves ur clarification or issue
-Sudharsan K...
sutekh 509 on at

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Thanks for the reply @sudharsan1985 I don't think it'll help me though. I do need the fields to be read only after submission.
sudharsan1985 1,325 on at

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Hi @darrenfloyd666
Of course you have to use the flow to do the changes to the permission once the item is submitted.
sutekh 509 on at

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Thanks @sudharsan1985

So if I understand I'd change the permissions with Flow then use a REST query to certain fields ReadOnly?
sudharsan1985 1,325 on at

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Hi @darrenfloyd666
You misunderstood, certain fields cannot be made read-only in SharePoint, the entire item can be made read-only after the submission using the flow. You have to design a custom page to show the fields read-only and also the page for update to achieve your functionality.
sutekh 509 on at

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Oh right, sorry yes I did misunderstand you. My next step is to create a Power Apps form so I'll see if there's a workaround in that.